Accounts Payable Representative

Temporary Job Request Number: CWP - 1542 - Accounts Payable Representative

Contingent Worker Information
Position Title Accounts Payable Representative
NYPA Business Unit Business Services
Experience Level 1 (1-5 years)
Work Location White Plains Office
Anticipated Start Date Immediate
Duration of Assignment 12 month(s)
Project/Assignment Project Luminate
CWP Manager Christine.Prendergast@nypa.gov
Date of Posting 11/02/2026
Due Date 11/17/2026

Work Schedule

Monday through Friday. 7.5-hour workday with .5-hour unpaid lunch. Paid for actual hours worked; vacation is not afforded by NYPA or Canals. Additionally, the business is closed during NYPA/Canal's official holidays, and no work is permitted. NYPA requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements.

CWPO Engagement Requirements

Candidates are REQUIRED to be local to Tri-State area and in W2 tax status as employee of Service Provider.

Fully remote positions are prohibited. Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment and can be fully on-site depending on business needs. Remote work privileges can be revoked at any time.

NYPA does not provide laptops. Instead, NYPA provides desktops and dedicated workstations which candidates will remote into from their personal equipment on virtual days.

If candidate does not have proper equipment, internet connection, or he/she is deemed to not work effectively from home, the hybrid privilege will be revoked.

Vendors must disclose foreign national status and all Visas at the time of candidate submission. Additionally, a Benefits Waiver and Ethics Disclosure will be required by all candidates during onboarding.

Submission Instructions

Your email submissions must contain:

• The LEGAL name of candidate (no aliases, monikers, or nicknames)
• Job Broadcast number in your email subject header
• Direct Hourly Labor and Hourly Billing rates
• Visa work authorization, if applicable
• For job broadcasts outside your contractual compensation schedules, use competitive rates based on local and state compensation.

NYPA CWP staff will contact you if your candidate is selected to be interviewed, which is usually via MS Teams. Please inform your candidates that an interview does not indicate acceptance of the proposed labor rates.

NYPA prohibits the use of any AI tool during interviews.

For all questions or concerns, please contact Christine Prendergast at Christine.Prendergast@nypa.gov.

Project Overview

The Accounts Payable Representative purpose is to deal with all aspects of vendor invoicing, including coordinating and working with internal departments, processing intake invoices from vendors, perform invoice verification, and ensure invoice charges are accurate. Ensure vendor invoices are in compliance with Prompt payment Policy and NYPA Expenditure Authorization Policies and Procedures. The Accounts Payable Representative assists the A/P staff, auditors, and vendors with A/P issues by researching and providing information for resolution.

Job Functions & Responsibilities

• Responsible for processing the data entry of the submitted invoices from vendors, and performing invoice verification to ensure that invoice charges are accurately and timely posted for payment in compliance with Prompt Payment Policy.
• Perform invoice verification procedures prior to invoice posting as follows:
• Verify and confirm various Invoice Header Data elements indicated on system are in agreement with individual vendor invoices.
• Verify the vendor account and enforce NYPA's Freight Policy
• Verify Invoice Header Amount and Total Invoice Line items are in balance
• Verify missing Header information and send vendor notices of submission rejections
• Review notes made by Invoice Approvers and modify invoice amount if appropriate
• Perform over 130 invoice transfers from Data Entry application platform daily and Post Invoice Daily in Process Director
• Submitting the intake of mailed invoices into the data entry system
• Verifying data entry and performing Confirmation of Fuel Trades
• Follow up with responsible parties internal/external in obtaining outstanding invoice inquiries and resolve identified invoice discrepancies.

Skills

• Working knowledge of Data Entry and Invoice Application Software
• Basic invoice processing skills in large corporate environment.
• Capable to influence both Management and end users in accepting system / procedure improvements.
• React appropriately to the needs of demanding environment and resolve problems and provide our customers the best service.
• Basic oral and written communication skills to interact effectively with all levels of organization internally and external customers.
• Proficiency in use of PC and Microsoft applications including Excel and Word.
• Capable to devise "work-around for unexpected system problems in an emergency and follow up with long term solutions.
• Ability to enforce timely invoice approval by completing Data Entry Intake to transfer invoices on daily basis
• Capable of maintaining good relationships with internal/external parties
• Great Working knowledge and experience in fully computerized Financial System.
• Understanding of the complete procurement cycle and purchase orders process

Education & Certifications

• Bachelor's Degree in a relative discipline is required
• Minimum of 1 year of experience with a fully computerized Accounts Payable System/ back office is preferred
• Ability to work cross-functionally within a team environment