Accounts Payable/Receptionist Administrative Assistant

The Administrative Assistant provides operational and clerical support to the district s instructional leadership while also handling accounts payable and receptionist responsibilities. Handle accounts payable duties, including processing invoices and maintaining accurate financial records.

Accounts Payable/Receptionist Administrative Assistant

Looking for a stable, full-time administrative opportunity where your organization, attention to detail and people skills can make a difference? We re hiring an Accounts Payable/Receptionist Administrative Assistant in Hastings! This 12-month position offers consistent weekday hours, competitive pay and an excellent opportunity to support a local school district.

Position: Accounts Payable/Receptionist Administrative Assistant
Location: Hastings, NE
Pay: $19.00 $20.50/hour, depending on education and experience
Schedule: Monday Friday, typically 7: 30 AM 4: 30 PM
Position Type: Full-Time, 12-Month Position

About the Position

The Administrative Assistant provides operational and clerical support to the district s instructional leadership while also handling accounts payable and receptionist responsibilities. This position requires someone who is highly organized, dependable, professional and comfortable managing a variety of administrative and financial tasks.

Responsibilities:

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  Manage and maintain administrator schedules and department calendars.
  
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  Handle accounts payable duties, including processing invoices and maintaining accurate financial records.
  
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  Prepare invoices, reports, memos, letters, financial statements and other documents.
  
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  Use word processing, spreadsheet, database and presentation software to complete administrative tasks.
  
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  Read and review incoming memos, submissions and reports and coordinate their distribution.
  
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  Open, sort and distribute incoming correspondence including email and other communications.
  
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  Maintain and retrieve school documents, files, records and reports.
  
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  Greet visitors, answer questions and direct individuals to the appropriate staff members.
  
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  Prepare responses to routine correspondence and inquiries.
  
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  Perform general office duties, including ordering supplies, maintaining records and completing basic bookkeeping.
  
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  Organize professional development workshops and assist with instructional material orders.
  
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  Prepare agendas and coordinate arrangements for committee, board and other meetings.
  
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  Make travel arrangements for administrators.
  
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  Attend meetings as needed to record, compile and distribute meeting minutes.
  
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  Assist with maintaining accurate records related to academic standards and assessments.
  
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  Supervise and train other clerical staff as assigned.
  
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  Maintain confidentiality regarding students, staff and parents.
  
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  Develop and maintain positive, professional working relationships with staff, administration, students and the public.
  
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  Follow all district policies, procedures, regulations and ethical standards.
  

Requirements:

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  High school diploma or GED required.
  
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  Previous administrative, accounts payable, bookkeeping or receptionist experience is preferred.
  
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  Strong organizational skills and attention to detail.
  
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  Ability to handle confidential and sensitive information appropriately.
  
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  Comfortable working with computers, spreadsheets, word processing and other office software.
  
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  Strong written and verbal communication skills.
  
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  Professional and welcoming demeanor when interacting with visitors, staff and the public.
  
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  Excellent attendance and reliability are essential.
  
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  Ability to manage multiple responsibilities and complete tasks accurately and on time.
  

Benefits Upon Hire:

Benefits may include:

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  BCBS health insurance with employer contribution
  
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  Dental insurance
  
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  Vision insurance
  
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  NPERS retirement
  
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  Paid sick leave and paid time off
  
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  Long-term disability and life insurance
  
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  Employee assistance program
  
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  Flexible spending account
  
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  Health savings account
  

If you re dependable, detail-oriented and ready to put your administrative and accounts payable skills to work in a professional school environment, apply today! This is a great opportunity to secure a full-time, year-round position with consistent weekday hours and valuable benefits.

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