Accounts Payable Manager

Duties, Responsibilities & Other: The Accounts Payable Manager oversees the day-to-day operations of the accounts payable function, ensuring accurate, timely, and compliant processing of vendor invoices, payments, and expense reimbursements. This role leads a team of AP staff, manages vendor relationships, enforces internal controls, and partners with cross-functional teams to support the organization's financial health.

Overview:

Join us as we Rise to the Challenge

 

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

 

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.

 

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

 

We understand that you have choices, and we know that together we will make a great team!

 

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

 

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other:

The Accounts Payable Manager oversees the day-to-day operations of the accounts payable function, ensuring accurate, timely, and compliant processing of vendor invoices, payments, and expense reimbursements. This role leads a team of AP staff, manages vendor relationships, enforces internal controls, and partners with cross-functional teams to support the organization's financial health.

Essential Duties and Responsibilities*:

Team Leadership & Management

• Supervise, train, and mentor Accounts Payable team
• Assign and prioritize team daily, weekly, and periodic workload

Team performance: balanced workload distribution, cross-training progress, staff development, and consistent coverage of critical AP functions

• Conduct performance reviews, set goals, and support professional development
• Manage staff scheduling, PTO coverage, and hiring/onboarding, employee relations as needed

AP Operations

• Oversee the full-cycle AP process: invoice receipt, coding, three-way matching, approvals, and payment processing
• Ensure invoices and expense reports are processed accurately and within payment terms
• Manage weekly/biweekly payment runs (checks, ACH, wire transfers)

AP aging management: timely resolution of aged payables, vendor disputes, and unapproved invoice backlogs

Closing support: completion of AP accruals, reconciliations, and reporting deliverables by month-end close deadlines

• Review and approve exception transactions
• Maintain vendor master data and resolve vendor inquiries/disputes

Vendor service levels: responsiveness to vendor inquiries and timely resolution of payment or statement discrepancies

Process & Controls

• Develop, document, and enforce AP policies and procedures
• Ensure compliance with internal controls, company policy, and applicable regulations (e.g., 1099 reporting, sales/use tax)

Controls compliance: adherence to approval workflows, segregation of duties, vendor master controls, and audit documentation requirements

• Identify and implement process improvements and automation opportunities
• Maintain audit-ready documentation and support internal/external audits

Financial Reporting & Reconciliation 

• Oversee month-end close activities related to AP, including accruals
• Reconcile AP subledger to the general ledger
• Prepare yearly 1099s for distribution
• Prepare AP aging reports and cash flow forecasts for payables
• Monitor and report on KPIs (e.g., days payable outstanding, invoice processing time, error rates)

Cross-Functional Collaboration

• Partner with Procurement, Treasury, and Operations to resolve discrepancies
• Work with IT/Finance systems teams on ERP updates and AP automation tools
  • Support budget owners with expense coding questions and reporting
  • Cash flow coordination: effective communication with Treasury/Finance regarding payment timing, priority payments, and cash planning needs

   

  *  Other duties as assigned

Qualifications:

Education and/or Work Experience Requirements:

• Associate’s degree in finance or business
• 5+ years of accounts payable experience
• 2+ years in a supervisory or team lead role
• Leadership, initiatiive and team development
• Attention to detail and accuracy
• Effective communication skills
• Strong vendor management skills
• Strong problem solving and conflict management skills
• Strong knowledge of GAAP and AP best practices
• Proficiency with ERP/accounting systems (e.g., Dynamics AEC360, Oracle, QuickBooks)
• Advanced Excel skills
• Government Contracting/project-based environment experience

Education and/or Work Experience Preferred:

• Bachelor’s degree in accounting, Finance, or related field (or equivalent experience)
• Experience with AP automation software
• Experience in a high volume, multi-entity environment
• Strong knowledge of government contracting and/or FAR

• Pre-employment drug screening and background check is a condition of employment. Motor vehicle checks may be required based upon position.