HOT SPRINGS SCHOOL DISTRICT 23-2
ACCOUNTS PAYABLE /PURCHASING COORDINATOR
SALARY RANGE: (Determined by the knowledge, skills and abilities of the applicant)
- $15.50 to $16.25 per hour DOE following the current Negotiated Agreement schedule.
- REPORTS TO: The Accounts Payable Clerk reports to the Business Manager.
PRIMARY FUNCTION: Provide clerical and semi-technical assistance to the Business Manager. Shall
assist in all routine data entry and processing of accounts payable, purchasing, receiving and other
accounting duties as needed. Job responsibilities shall include the processing of expenditure requests for
the district in accordance with policy and district procedures.
QUALIFICATIONS:
- Minimum of one (1) year of prior experience which is directly related to the position. The experience
must have equipped the candidate with the knowledge, skills, and abilities to successfully perform the
duties of the position.
- Applicants must possess proper bookkeeping and accounting skills, and demonstrate accuracy in
producing and proofing documents, spreadsheets, and numerical data.
- Proficiency in the use of a calculator and sufficient computer skills in Microsoft Office applications
such as Word, Excel, and Outlook.
- Positive communication skills and able to relate well with students, staff, administration, parents, and
the public.
- Be a self-starter, and able to work independently on re-occurring tasks without direct supervision.
- Must have the highest respect for the confidentiality of information handled in the business
administration office and the district, including a knowledge of HIPPA and FERPA.
- Solid understanding of internal controls.
RESPONSIBILITIES:
- To provide clerical and semi-technical assistance to the Business Manager in a productive and efficient
manner.
- Shall be responsible for routine data entry and processing of accounts payable , purchasing, and other
accounting duties as assigned by the Business Manager.
- Job responsibilities shall include the processing of accounts payable requisitions, invoices, credit cards,
annual 1099 form submissions, W-9 forms, purchasing needs, and all other duties as assigned along
with record keeping in accordance with policy and district procedures.
- Cross-training with Payroll/HR Coordinator to process payroll, quarterly taxes and annual tax forms.
- Maintain a current Fixed Asset spreadsheet with processes and procedures to follow.
- Will perform general office management and clerical tasks.
- Types/develops correspondence, reports, and records in final form from handwritten notes, or draft
copies. Ensures correct punctuation, spelling, grammar, and proper format. Types and development
reports and graphical representations of data.
- Assists in compiling and consolidating financial reports, information research and analysis, and
prepares these documents in the final form for distribution as directed by the Business Manager.
- Applicants will be sufficiently cross trained in the total operations of the finance office to be able to
manage effectively during brief absences of the Business Manager or Payroll/HR Coordinator.
- You must be able to lift 50 pounds for mail and package distribution. The work is sedentary
most of the time with no special physical exertion; however, occasionally light duty work such
as standing, lifting and inter -office travel may be required.
- Performs related duties as assigned by the Business Manager and Superintendent
- All other duties as assigned.
- No overtime is allowed unless prior approval is given by Administrator.
- Prompt and regular attendance is required for this position.
This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for
employees in this position. Job descriptions may and do change periodically. Where positions are
covered by a collective bargaining unit agreement, the terms and conditions of the agreement will apply.
Comprehensive Benefits Package! SDRS retirement (6% employee match and 6% district retirement
contribution), 403(b) retirement, paid time off benefits, including paid holidays, district paid life
insurance, and competitive medical, dental and vision insurance.
Candidates must successfully pass a pre-employment background check.
REVISED 08/31/2026