TICO is seeking a detail-oriented and organized Accounts Payable Coordinator to join our accounting team full-time (5 days a week) on site in our Savannah, GA office. This position will be responsible for managing the day-to-day accounts payable process, ensuring invoices are accurately entered, properly coded, approved, and paid in a timely manner. The ideal candidate will have hands-on experience with Microsoft Dynamics 365 Business Central, strong attention to detail, and a solid understanding of accounts payable processes and accounting principles. Essential Duties and Responsibilities: - Process a high volume of vendor invoices for freight, transportation, raw materials, inventory, supplies, equipment, and general operating expenses.
- Enter and maintain invoices, credit memos, and other AP transactions in Microsoft Dynamics 365 Business Central.
- Match vendor invoices against purchase orders, receiving documentation, packing slips, and freight documentation.
- Perform three-way matching and investigate discrepancies between purchase orders, receipts, and vendor invoices.
- Verify pricing, quantities, freight charges, taxes, payment terms, and other invoice details before processing payments.
- Process freight and transportation invoices and reconcile charges against shipping documentation and agreed-upon rates.
- Maintain accurate vendor accounts and assist with new vendor setup, W-9 collection, and vendor information updates.
- Reconcile vendor statements and research outstanding, duplicate, missing, or disputed invoices.
- Prepare and process vendor payment runs in accordance with company payment schedules and established approval procedures.
- Monitor AP aging and follow up on invoices approaching or exceeding payment terms.
- Communicate with vendors regarding invoice status, payment inquiries, credits, discrepancies, and account balances.
- Research and resolve purchase order, receiving, pricing, quantity, and freight discrepancies.
- Assist with month-end close by ensuring invoices and expenses are recorded in the appropriate accounting period.
- Assist with accruals for received-not-invoiced inventory, freight, manufacturing expenses, and other outstanding liabilities.
- Reconcile AP-related general ledger accounts and investigate unusual or outstanding balances.
- Maintain accurate documentation and support internal controls related to purchasing and accounts payable.
- Assist with 1099 preparation, vendor reporting, audits, and year-end accounting activities.
- Utilize Business Central to research purchase orders, receipts, vendor ledgers, invoice history, payment information, and account balances.
- Process daily bank deposits and ensure transactions are recorded accurately and timely.
- Approve bank ACH transactions in accordance with company policies and procedures.
- Review and approve Positive Pay issues with the bank to help ensure accurate and secure payment processing.
- Close and maintain invoices, credit memos, and related transactions in the TMT Fleet Maintenance System.
- Manage and maintain petty cash, including monitoring balances and supporting documentation.
- Process virtual card payments and ensure transactions are properly recorded and reconciled.
- Identify opportunities to improve AP processes, reduce invoice processing time, and increase accuracy and efficiency.
- Maintain organized electronic records of invoices, approvals, receiving documents, and payment support.
- Assist the accounting team with other accounting, administrative, and reporting responsibilities as needed.
Required Qualifications: - 2+ years of accounts payable or related accounting experience.
- Hands-on experience using Microsoft Dynamics 365 Business Central required.
- Strong understanding of accounts payable processes and basic accounting principles.
- Experience with invoice processing, three-way matching, vendor reconciliations, and payment processing.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Excel and Microsoft Office.
Education & Experience: - High school diploma or equivalent required for this position.
- Experience with purchase orders and inventory-related invoices.
- Familiarity with 1099 reporting and year-end AP processes.
- Experience identifying and implementing accounts payable process improvements.
- Verbal and written communication skills for effective phone and email interactions, internally and externally with our customers.
- Able to work independently and as a team.
- Strong organizational, tracking skills and habits.
This job description is intended as a general guide to the job duties for this position. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and efforts required of employees assigned to this job position. At the discretion of management, this description may be changed at any time to address the evolving needs of TICO. We offer a comprehensive benefits package to our employees and their families which includes health, dental, vision, disability and life insurance, 401K, vacation, and paid holidays. TICO is a Drug-Free Workplace.
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