Job Title: Accounts Payable Coordinator
Location: Pittsburgh, PA 15222 (Onsite)
Duration: 9 months (Extension Possible)
Schedule: Part-time, 24 hours/week (3 days/week), Tuesday/Wednesday/Thursday
Description:
We are seeking a proactive and detail-oriented individual to support key business functions primarily associated with invoice processing, vendor coordination, project administration support, and related reporting. This role is ideal for a highly organized professional that is comfortable working both independently and as part of a team.
Key Responsibilities:- Perform accurate data entry for invoices, procurement records, and project documentation.
- Vendor management including ongoing update of vendor records, ensuring vendor compliance with company requirements, and issue resolution. and contracts.
- Respond to inquiries and generate system reports regarding spending aProductst PO s, projects and budgets.
- Maintain organized filing systems (digital and physical) for easy access and retrieval.
- Act as a liaison between internal teams, vendors, and external partners.
- Maintain accurate documentation and follow up on outstanding approvals and deliverables.
Qualifications:- Education: Associate s Degree in Business Administration or related field required.
- Experience: Minimum 2 years in an administrative, procurement, or project support role.
Technical Skills:- Proficiency in Microsoft Office Suite, especially Excel (budget tracking, data entry, formulas and pivot tables).
- Familiarity with accounting, procurement, and project management software (e.g., SAP, Oracle, MS Project) is a plus.
Soft Skills:- Strong organizational and analytical skills.
- Ability to manage multiple priorities and meet deadlines.
- Excellent verbal and written communication skills.
- High attention to detail and a strong sense of accountability.