Accounts Payable Coordinator (Part-time)

This position provides administrative and operational support for Accounts Payable and accounting systems across Concord's portfolio of hotels. Responsibilities include user setup and maintenance, systems administration, vendor onboarding, training and support for accounting platforms, invoice processing oversight, and ensuring compliance with established accounting procedures. The ideal candidate possesses strong organizational skills, attention to detail, excellent communication abilities, and the ability to effectively support both hotel and corporate associates.

Responsibilities:

• Perform Ottimate training for new hotels.
• Set up new users in Ottimate with appropriate invoice approval policies.
• Setting up vendor EDI and email invoice delivery so invoices are sent directly into Ottimate for automated processing.
• Work with various departments to ensure they provide vendors with Ottimate email addresses.
• Oversee and complete vendor setups across the portfolio, including EIN verification.
• Ensure brand coding templates are consistent and maintained.
• Provide AP support, including daily processing and assistant-level coverage as needed.
• Oversee corporate vendor aging processes to ensure items are reviewed, addressed, and resolved timely.
• Maintain brand, utility, and CHECO autopay status.
• Conduct vendor audits throughout the year to ensure proper Vendor Types are selected.
• Coordinate property accounting email address setup and assignments with IT.
• Manage Bill.com initial setups and ensure proper linkage to accounting email addresses.

Why Join Concord?

At Concord Hospitality, we put our Associates First. We offer competitive wages and a comprehensive benefits package for full-time associates, including:

• Medical, dental, vision, life, and disability insurance
• 401(k) with company match
• Tuition assistance
• Discounted hotel stays
• Extensive training and career development opportunities

We’re proud of our unique culture built on our five cornerstones: Quality, Integrity, Community, Profitability, and FUN. Join us in building an inclusive and rewarding workplace where everyone can thrive.

We are an equal opportunity employer and strongly support diversity and inclusion through our mission to be a “Great Place to Work for All.” 

Pay range: $17.80 - $22.26