Role Summary
We're hiring an Accounts Payable Coordinator to own the day-to-day AP process from top to bottom. If you're obsessed with accuracy, love structure, and can spot a missing invoice from a mile away, you'll thrive here. This role is central to keeping our vendor relationships strong, our books balanced, and our month-end process smooth.
What You'll Be Doing
- Process vendor invoices accurately and timely, ensuring correct coding and approvals
- Manage weekly payment runs via check, ACH, and wire transfers
- Reconcile vendor statements and resolve invoice or payment discrepancies
- Maintain and update vendor records, W-9s, and payment terms
- Handle month-end AP close tasks: accruals, reconciliations, and reporting
- Assist with 1099 prep and annual tax compliance
- Liaise with internal teams to ensure smooth PO matching and receiving processes
- Maintain General Ledger accuracy related to AP accounts
- Support year-end audits with clean, organized documentation
- Stay current on accounting policies, GAAP updates, and tax regs that affect AP
What You Bring to the Table
- Bachelor's degree in Accounting, Finance, or related field
- 3-5 years of experience specifically in Accounts Payable, ideally within a product-based or wholesale company
- Strong understanding of GAAP and financial close processes
- Skilled in Excel; experience with Navision, Ramp, Databricks, or Sigma is a plus
- Detail-oriented with strong organizational and time management skills
- Great communicator who can collaborate cross-functionally and keep vendors happy
- Experience working with large vendors, EDI systems, and Shopify orders is a bonus