Accounts Payable Coordinator

Job Overview:

We are seeking a detail-oriented and organized Bookkeeper to join our team. The Bookkeeper will be responsible for recording and maintaining financial transactions, such as purchases, expenses, invoices, and payments. They will record financial data into general ledgers, which will be used to produce the balance sheet and income statement and maintain a smooth workflow within the department.

Benefits: 

• Paid Time Off with Rollover*

• Health Insurance, Dental Insurance, and Vision Insurance*

• Short-Term/Long-Term Disability Insurance; Varity of Supplemental Insurances Available*

• Company Paid Life Insurance*

• Employee Assistance Programs*

• 401k Retirement Savings 

• Holiday Pay Benefits 

• CNA Class Tuition Reimbursement

• Referral Bonuses (If referred please include referrers name on application to receive this benefit)

*Some benefits may only be eligible to full-time team members. 

Responsibilities:

• Receive and review invoices for accuracy, completeness, and appropriate approvals.

• Code and enter invoices into the accounting system in a timely manner.

• Resolve discrepancies and issues with vendors and internal departments.

• Prepare and process weekly, bi-weekly, or monthly payments via checks, electronic transfers, and other methods.

• Reconcile payment transactions and ensure proper documentation and authorization.

• Coordinate with supervisor and the CEO to schedule vendor payments based on company’s cash flow analysis.

• Communicate with vendors regarding invoice inquiries, discrepancies, and payment-related matters.

• Establish and maintain positive relationships with vendors to ensure smooth processing of payments.

• Reconcile company credit card charges with charge receipts and ensures compliance with company policies and timely reimbursement.

• Assist in the processing of employee expense reports, ensuring compliance with company policies and timely reimbursements.

• Reconcile accounts payable transactions and vendor statements and resolve any outstanding issues.

• Provide necessary reports and documentation for month-end financial close.

• Maintain accurate and organized accounts payable records.

• Assist with the development and improvement of accounts payable processes and procedures.

• Ensure compliance with company policies, procedures, and relevant accounting standards.

• Enter new vendor information and maintain vendor records with the appropriate tax filing status.

• Obtain and maintain W-9 forms for all vendors as appropriate.

• Process year end 1099 forms in accordance with IRS regulations and guidelines.

• Process Sales and use tax reporting monthly.

• Strong attention to detail and accuracy

• Excellent organizational and time management skills.

• Effective communication and interpersonal skills.

• Analytical and problem-solving abilities.

• Ability to work independently and collaboratively in a team.

• Adaptability to a dynamic work environment.

• High level of integrity and confidentiality.

• Stay updated on changes in accounting regulations related to accounts payable.

• Performs other accounting and administrative duties as assigned by supervisor.

Required Qualifications:

• Proven experience in accounts payable or a similar financial role.

• High School diploma or equivalent. (GED)

• Knowledge of accounting principles and practices.

Preferred Qualifications:

• Familiarity with Sage Intacct preferred.

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.

• Minimum of 2 years of experience in accounts payable, bookkeeping, or a similar financial role.

Physical Requirements & Working Conditions:

• Ability to sit for extended periods while working on a computer.

• Frequent use of hands for typing, filing, and handling paperwork.

• Occasional standing, walking, and reaching to retrieve or store documents.

• Ability to lift and carry office supplies, files, or small packages (up to 15lbs.).

• Visual acuity to read invoices, financial documents, and computer screens.

• Ability to communicate clearly in person, over the phone, and via email.

• Occasional bending, kneeling, or crouching to access lower file drawers.

• Including but not limited to sitting/standing in place for short/long periods at a time, repetitive use of hands, fingers, wrists, arms, frequent walking, bending, reaching, stooping, squatting, pushing/pulling/lifting 25+lbs. High people interaction, bright and low lighting, loud noises, fluctuating temperatures, exposure to odors communicable illness/disease and other related infectious contagions found in a healthcare/residential setting.