Accounts Payable Consultant

Job Title: Accounts Payable Consultant

Position Overview: The Accounts Payable (AP) Consultant will be responsible for managing all aspects of

the accounts payable function within our corporate finance department. This individual will ensure that

invoices and expenses are processed accurately and efficiently, while maintaining compliance with

company policies and regulatory requirements. The AP Consultant will play a key role in optimizing

processes, enhancing controls, and contributing to the success of our finance team.

Key Responsibilities:

Invoice Processing: Receive, review, and process invoices in a timely and accurate manner. Ensure

appropriate approvals and coding are obtained for all invoices.

Vendor Management: Maintain vendor records, including contact information, payment terms, and tax

documentation. Build and maintain positive relationships with vendors to resolve issues and ensure

timely payments.

Expense Reporting: Process employee expense reports, verifying compliance with company policies and

reconciling expenses with receipts and approvals.

Payments Processing: Prepare and process payments via various methods, including checks, ACH, and

wire transfers. Ensure payments are properly authorized and in compliance with internal controls.

Month-End Close: Assist with month-end closing activities, including reconciling accounts payable sub-

ledger to the general ledger, preparing accruals, and generating reports. Assist with 1099 prep at year-

end. Every quarter reach out to vendors for quarterly reconciliation.

Compliance and Reporting: Ensure compliance with regulatory requirements and internal policies,

including tax regulations and Sarbanes-Oxley (SOX) controls. Prepare reports and provide

documentation for internal and external audits.

Process Improvement: Identify opportunities to streamline processes, improve efficiency, and enhance

controls within the accounts payable function. Implement best practices and automation where

applicable.

Training and Support: Provide training and support to staff on accounts payable processes, systems, and

best practices.

Cross-Functional Collaboration: Collaborate with other departments, such as procurement, treasury, and

accounting, to resolve issues and improve processes related to accounts payable.

Qualifications:

Bachelor's degree in accounting, finance, or related field.

3+ years of experience in accounts payable or related financial role, preferably in a corporate

environment.

Strong understanding of accounting principles and practices.

Proficiency in Microsoft Excel and experience with accounting software (We use in-house accounting

software).

Excellent attention to detail and accuracy.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Strong analytical and problem-solving skills.

Excellent communication and interpersonal skills.

Knowledge of process improvement methodologies (e.g., Lean Six Sigma) is a plus.