The purpose of the A/P Clerk is to support the Staff Accountant in controlling expenses by receiving, processing, verifying, and reconciling Accounts Payable invoices. By following three-way match system (packing list with internal order confirmation with invoice).
Essential Job Functions
The major tasks and duties of the job include but are not limited to:
- Maintain and update Excel spreadsheets.
- Scan and verify documents in A/P workflow system.
- Collect W-9s from suppliers.
- Setup suppliers for electronic payments.
- Reconcile A/P and run aging reports.
- Routing of all invoices to the appropriate locations for coding and approvals.
- Enter invoices in the ERP system and Ensure three way match is done accurately and resolve any discrepancies in a timely manner.
- Prepare, enter and maintain filing of Accounts Payable.
- Perform timely account reconciliation by verifying entries and comparing to balances.
- Weekly reporting on invoices backlog or invoices on hold to Staff Accountant.
- Perform other administrative duties as needed.
Core Competencies
Basic high school Math.
Preparation, Knowledge, Skills, and Abilities
- Professional communication skills, both verbal and written.
- Computer skills: knowledge of Microsoft Office, particularly Word and Excel; ability to understand and use internal database.
Supervisory Responsibility
None