Accounts Payable Clerk

Role Overview
The Accounts Payable Clerk supports the Accounts Payable Manager with the day-to-day operations of the Finance team. This position is responsible for processing invoices, coordinating vendor payments, maintaining accurate AP records, and responding to vendor and internal department inquiries. The ideal candidate is detail-oriented, organized, comfortable working with numbers, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support the Accounts Payable Manager with daily AP operations and administrative activities.
• Sort incoming mail by vendor and match invoices with purchase orders and receiving documentation.
• Review invoices for accuracy, including invoice numbers, dates, purchase orders, descriptions, quantities, amounts, coding, and payment approvals.
• Calculate invoice extensions and totals and apply available discounts when applicable.
• Review vendor files for previous payments and verify vendor remit-to information.
• Prepare and enter invoices into the accounting system and ensure all required documentation is complete and accurate.
• Assign and record system-generated voucher numbers, print vouchers, run batch edits, and prepare batches for review.
• Review AP batches prepared by other team members and communicate any necessary corrections.
• Make corrections to assigned batches, post completed batches, and maintain appropriate batch documentation.
• Organize and file voucher packets in Open Payables files in preparation for payment.
• Review vendor due dates and select invoices for weekly payment processing.
• Assist with check printing, attaching checks to voucher packets, obtaining required signatures, and preparing checks for mailing.
• Organize and maintain Paid voucher files by vendor.
• Review vendor statements and research outstanding invoices to verify payment status.
• Communicate with vendors and internal departments regarding unpaid, missing, or outstanding invoices.
• Respond to phone calls and inquiries related to invoice and payment status.
• Contact vendors to clarify invoice discrepancies, pricing, receiving documentation, or other payment-related questions.
• Work with internal departments to obtain information needed to resolve invoice and payment issues.
• Set up new vendors and collect required forms and Tax ID information.
• Process supply purchase order requisitions and print purchase orders.
• Maintain confidentiality when handling sensitive Company and customer information.
• Perform additional duties and projects as assigned by the Controller or Chief Financial Officer.

Requirements

• High school diploma or equivalent required; accounting coursework or training is a plus.
• Previous Accounts Payable, accounting, or related clerical experience preferred.
• Familiarity with general office procedures, clerical practices, and automated systems.
• Strong attention to detail with the ability to perform calculations accurately and efficiently.
• Strong organizational and time management skills.
• Professional and pleasant telephone manner with strong communication skills.
• Basic knowledge of Microsoft Excel, Word, email, and other Microsoft Office programs.
• Proficient computer and keyboarding skills.
• Familiarity with apparel industry systems and Accounts Payable processes is a plus.
• Ability to maintain confidentiality and handle sensitive Company and customer information with discretion.