Accounts Payable Clerk

The Elevator Pitch

Evolv is looking for a skilled Accounts Payable Clerk to support our financial operations. The Accounts Payable Clerk will be a key member of an AP team that's responsible for the accounts payable operations, ensuring all payment obligations are paid in an accurate and timely manner. You will be responsible for processing invoices, reconciling accounts payable transactions, and assist with our financial reporting audits. Experience in similar roles at public companies, advanced Excel skills and using NetSuite is preferred.

Evolv's mission is to help make places safer for people to live, work, learn, and play. We aim to help organizations detect potential threats, mitigate risk, and enhance safety using AI-powered security solutions with robust insights.

Your experience with and focus on accounting best practices and compliance, combined with your team-orientation and commitment to collaboration will be essential in the future success of Evolv and our mission!

Success in the Role: What are performance outcomes over the first 6-12 months you will work toward completing?

In the first 30 days, you will:

• Learn Evolv's organizational structure and your role within the Accounting team.
• Build relationships with key stakeholders across internal teams and external partners.
• Understand Evolv's accounting policies, procedures, systems (NetSuite, ZIP, Blackline), and internal controls.
• Shadow accounts payable processes to understand current workflows, timelines, and compliance requirements.

Within 3 months, you will:

• Independently process vendor invoices in ZIP, ensuring accuracy and compliance with internal policies and deadlines.
• Monitor and manage the AP and ZIP system inbox, triaging and addressing inquiries in a timely manner.
• Support month-end close activities, including accrual preparation and reconciliations.
• Begin supporting completion of SOX (Sarbanes-Oxley) controls related to accounts payable.
• Participate in cross-functional projects and ad hoc requests that impact the accounting function.
• Understand the division of responsibilities across the Accounting team and how they support financial operations.

By the end of the first year, you will:

• Recommend and implement improvements to accounts payable processes to increase efficiency, accuracy, and compliance.
• Maintain strong vendor relationships through timely, professional resolution of inquiries and discrepancies.
• Contribute meaningfully to the monthly close by reconciling key accounts, preparing accurate reports, and ensuring deadlines are met.
• Demonstrate ownership of AP operations with limited oversight, acting as a reliable resource within the broader finance team.

The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis?

Vendor & Relationship Management

• Maintain strong, professional vendor relationships by proactively addressing payment inquiries and resolving disputes.
• Reconcile vendor statements and ensure any discrepancies are identified and resolved promptly.
• Provide timely responses to vendor emails and phone calls with professionalism and accuracy.

Invoice & Transaction Processing

• Execute accurate and timely processing of both PO and non-PO invoices.
• Demonstrate a clear understanding of the end-to-end accounts payable process, ensuring compliance with internal policies.
• Support issue resolution through collaboration with internal teams and vendors.

Procurement & GL Collaboration

• Partner with the procurement team to ensure accurate general ledger coding on purchase orders.
• Identify and correct discrepancies related to PO data and assist in enhancing cross-functional alignment on purchasing workflows.

Accounting Accuracy & Compliance

• Complete daily and recurring accounting tasks with a focus on accuracy and timeliness.
• Ensure compliance with accounting policies and controls, particularly related to SOX requirements.

Month-End Close & Audit Support

• Contribute to monthly close activities, including reconciliations and reporting support.
• Assist with internal and external audit requests by preparing documentation and clarifying transactions when needed.

Where is the role located?

This role is based out of the HQ in Waltham, Massachusetts, minimum 3 days per week in the office, with flexibility in being remote up to 2 days per week.

What is the leadership like for this role?

This role reports to the Senior Accounting Manager on the Accounting team, with day-to-day guidance from the Senior Accounts Payable Specialist. The team values accuracy, accountability, and collaboration, working together to uphold strong accounting practices while continually looking for ways to improve. You'll be part of a team that puts people first, owns its commitments, does the right thing, and stays curious about how we can work better together.

What is the salary range?

The base salary range for this full-time position is $26 - $35/ hr + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Please note that the compensation details listed in role posting reflect the base salary only, and do not include commission, equity, or benefits.