Accounts Payable Clerk

Posting Details

Employment

Position Title Accounts Payable Clerk Primary Responsibilities

This position supports the University's business office under the direction of the Accounts Payable Supervisor. Responsible for reviewing all documentation related to payments processed through the Accounts Payable system to ensure compliance with St. Lawrence University (SLU) policies, procedures, and relevant regulations.

Key responsibilities include working with the University's ERP system and procurement platform (Unimarket) to approve and process payment requisitions and invoices, creating vouchers for payment. This role flags vouchers in the system and ensures timely payments using appropriate methods such as checks, direct deposits, wire transfers, or Supplier Pay.

• Review and process vouchers, invoices, and payment requests submitted through Unimarket and other systems, ensuring accuracy and compliance with university policies and applicable laws. Resolve any discrepancies with the appropriate departments.
• Approve (flag) vouchers in Colleague and prepare daily reports to reconcile invoices flagged for payment.
• Ensure payments to nonresident aliens comply with tax regulations. Calculate tax withholdings and work with departments to collect required documentation (e.g., IRS Form W-8).
• Upload payment files from departments (Library, Bookstore, Facilities, etc.) into Colleague, correct any errors, and reconcile totals before processing payments by check or ACH.
• Process ACH payments, upload payment files to the bank, and ensure transactions are completed on time.
• Print, review, and distribute accounts payable checks according to schedule. Generate and report Positive Pay files for fraud protection.
• Void, reissue, or stop payments on checks as needed and maintain accurate records.
• Assist vendors, employees, and students with questions related to payments, reimbursements, and purchase orders.
• Review and maintain 1099 records, prepare and update them annually for IRS submission.
• Track gift card recipients and assist with appropriate tax reporting on IRS Forms 1099 or 1042-S when required.
• Organize and store accounts payable documents electronically for easy access and audits.
• Maintain and reconcile Excel spreadsheets for prepaid expenses, fuel tax, and ACH transactions. Support other tasks as needed, such as account analysis, staff training, and special projects.

Minimum Qualifications

High school diploma or equivalent with a minimum of five years of accounts payable or related work experience, or an associate's degree with at least three years of accounts payable or related experience required. Proficiency in Microsoft Office, including Excel and Word, and experience with Colleague or similar systems is a plus. Must be highly organized, detail-oriented, and capable of learning new systems.

Excellent oral and written communication skills are essential. The ideal candidate can work independently and collaboratively within a team environment.

Preferred Qualifications Salary Range $19.92 - $23.50. Actual starting rate will be determined by education, skills, experience and other factors permitted by law. Appointment Timing Less than six (6) months

Posting Detail Information

Posting Number AT00113 Desired Start Date 09/07/2026 Position End Date Open Date Close Date Open Until Filled Yes Special Instructions to Applicant

Please complete the application form and provide contact for at least two professional references.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents