Accounts Payable Clerk - Tampa, FL

Are you seeking a rewarding career with a respected company? Join Opifex-Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

The Accounts Payable Clerk is responsible for ensuring that all financial obligations are processed accurately and in a timely manner. Key responsibilities include reviewing and processing invoices, ensuring vendor payments are accurate and on track, and reconciling vendor statements to maintain accurate financial records.

Essential Functions

• Process check requests and vendor payments on a regular schedule, ensuring proper approvals and supporting documentation are in place.
• Accurately review, code, and enter a high volume of vendor invoices in accordance with company policies and accounting standards.
• Research vendor statements and account balances to identify and resolve payment discrepancies, drawing on historical invoice and payment records to help keep vendor accounts accurate and current.
• Perform monthly reconciliations of accounts payable transactions, vendor statements, and related general ledger accounts to ensure accuracy and completeness.
• Maintain and update vendor accounts, ensuring timely and accurate payments while remaining compliant with company policies, tax regulations, and internal controls.
• Research and coordinate utility account setup requirements for new company locations, ensuring necessary services are identified and activated in a timely manner.
• Investigate and resolve invoice discrepancies by collaborating with internal departments and vendors to ensure prompt resolution.
• Enter, verify, and maintain accounts payable data within the financial system with a focus on accuracy, consistency, and timeliness.
• Audit, reconcile, and process corporate credit card statements and related expenses, ensuring adherence to expense policies.
• Respond promptly and professionally to vendor inquiries regarding payment status, discrepancies, or account information, fostering positive working relationships.
• Identify opportunities to improve processes, enhance efficiency, and strengthen internal controls within the accounts payable function.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Required Education and Experience

• High School Diploma required; Associate's degree in Accounting preferred.
• 2-3 years of experience in high-volume accounts payable or general accounting.
• Strong research and analytical skills, with the ability to investigate and resolve complex vendor and payment questions.
• Experience with RentalMan, DataServ, and Microsoft Excel, or the ability to learn these systems quickly.
• Proficient in Microsoft Office with strong organizational and time-management skills.
• Working knowledge of basic accounting principles.
• High degree of attention to detail.
• Ability to work independently and prioritize multiple tasks.
• Availability to work in person, Monday through Friday, during normal business hours.

Military service will be considered in lieu of education/certification experience as applicable.

Supervisory Responsibilities

• None

Work Environment

• Work settings vary by role and may include office, shop, yard, field, or on-the-road environments.
• Depending on the position, employees may encounter heavy equipment, moving vehicles, noise, dust, grease, and seasonal weather conditions.
• Personal protective equipment (PPE) such as steel-toe boots, safety glasses, gloves, and hearing protection must be worn as required for the role.
• Employees must be able to transition between professional office settings and more active, industrial, or outdoor environments as applicable to the position.
• Adaptability, situational awareness, and strong communication are important across all work settings.

Travel Required

• As needed, <10%

Physical Demands

• Physical demands vary by role and may range from primarily sedentary office work to physically active field, shop, or yard work.
• Depending on the position, employees may be required to sit, stand, walk, bend, squat, kneel, crouch, or reach throughout the workday.
• Some roles may require lifting or carrying items weighing up to 50 pounds, climbing into or out of vehicles or onto equipment, working from heights, or maintaining balance on uneven terrain.
• Some roles may require safely operating a vehicle or equipment as a function of the position.
• Manual dexterity and