??The Alamo is in search of a full-time Accounts Payable Clerk with strong data entry and communication skills.
????Full-time with great benefits, including paid time off, paid holidays, employer paid short term disability and life insurance, offers competitive cost medical, dental, vision insurance, and a generous retirement match.
?The Accounts Payable Clerk is responsible for the accurate and timely recording of financial transactions of Alamo Trust, Inc. and the related entities in the manner and form prescribed by the Controller?.??
DUTIES, RESPONSIBILITIES & ESSENTIAL FUNCTIONS
- Maintain all aspects of accounts payable duties. To include gathering invoices from company email and/or mail, following up on invoices pending approval, reconciling vendor statements, mailing checks and scanning documents.
- Ensure all invoices, check requests, expense reports and purchase orders are properly approved and coded for timely payment to the general ledger.
- Update and maintain vendor information files.
- Process invoices and check requests for payment.
- Maintain vendor files by filing all processed invoices, scanning all checks, purchase orders, and supporting information into a PDF file. Attaching such file to the transaction as recorded in NetSuite accounting system and in the paid check file on the company computer server.
- Send out monthly credit card statements to employees and have them return their expense reports with receipts for reconciliation and entry into NetSuite accounting software.
- Attend all department and company staff meetings.
- Assist when needed, with cash donation pick-up and prepare deposit bags for bank delivery.
- Assist when needed to enter check and credit card donations into Accounting System.
- Other duties as needed?.
REQUIRED QUALIFICATIONS
- 1 year of accounts payable experience.
- Proficiency with NetSuite accounting software preferred.
- Proficiency in specific skills: Microsoft Office programs Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
- Exceptional attention to detail.
- Excellent problem-solving, communication, and interpersonal skills are essential.
- Strong team-orientation and professional ethic of integrity
LANGUAGE SKILLS & EMPLOYMENT AUTHORIZATION
- Must be able to speak, read, and write English.
- Additional fluency in other languages is beneficial.
- Must be able to provide documents establishing identity and eligibility to work in the United States.
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