The Accounts Payable Clerk is responsible for accurately processing a high volume of invoices and payments for a fast‑paced automotive dealership. This role supports dealership operations by ensuring vendors, manufacturers, and service partners are paid timely and accurately while maintaining proper documentation and internal controls.
JOB TITLE: Accounts Payable Clerk
REPORTS TO: Assistant Office Manager – AP
LOCATION: Loveland, OH
FLSA STATUS: Non-Exempt
A SHORT LIST OF YOUR TASKS AND RESPONSIBILITIES:
- Process and post high‑volume accounts payable invoices including parts, service, sublet, utilities, and vendor expenses
- Match invoices to repair orders, purchase orders, and receiving documents
- Review invoices for accuracy, proper approvals, and coding to correct general ledger accounts
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Prepare and process weekly check runs, ACH, and credit card payments
- Maintain organized and accurate AP files (digital and/or paper) in accordance with dealership and audit standards
- Communicate professionally with vendors, service advisors, parts managers, and internal staff regarding invoice issues
- Assist with month‑end closing, including accruals and AP aging reports
- Ensure compliance with dealership policies and internal controls
- Support audits and respond to accounting inquiries as needed
- Perform other accounting or clerical duties as assigned
WE’RE LOOKING FOR A SELF-STARTER WHO MEETS THE FOLLOWING QUALIFICATIONS:
- High school diploma or equivalent
- 1–3 years of accounts payable or accounting experience
- Experience in a high‑volume environment preferred
- Strong attention to detail and accuracy
- Ability to meet deadlines and manage large transaction volumes
- Proficient in Microsoft Excel and basic accounting software
- Strong organizational and communication skills
- Automotive dealership accounting experience
- Familiarity with dealership accounting systems (e.g., Tekion, CDK, Reynolds & Reynolds)
- Understanding of parts and service invoice workflows
- High level of accuracy and confidentiality
- Strong time management and prioritization skills
- Ability to work independently and as part of a team
- Problem‑solving mindset with a customer‑service approach
- Adaptability in a fast‑paced dealership environment
HERE’S HOW WE TAKE CARE OF YOU (AND YOUR LOVED ONES):
- Medical, dental, and vision benefits
- Voluntary benefits available
- Paid time off upon hire
- Paid company holidays
- 401(k) with conditional employer match after one year of employment
- Growth potential
- Automotive discounts
IF YOU ARE QUALIFIED, YOU WILL BE CONSIDERED FOR THIS POSITION:
An Equal Employment Opportunity/Affirmative Action Employer M/F/D/V. Only qualified individuals (those who meet the fundamental qualifications) will be considered as applicants for this position. Applications will be accepted for a minimum of 3 business days from the date of the initial posting. McCluskey Chevrolet will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodation due to a disability, please contact our Human Resources department at 513-761-1111. McCluskey Chevrolet participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization. posting.