Ensure correct GL coding, cost center allocation, tax treatment, and supporting documentation. Maintain accurate vendors master data in alignment with internal controls.
Numbers & Facts
Location
City of Industry, CA
Description
Job Title: Accounts Payable Clerk
Job Location: City of Industry, CA (Onsite)
Job Duration: 6 Months on W2
Job Description:
We are seeking a detail-oriented and experienced Accounts Payable Clerk to join our finance team.
Reporting to the Plant Controller, the ideal candidate will be responsible for accurate and timely processing of vendor invoices and supplier payments while maintaining compliance with *** financial policies, internal controls, and accounting standards.
Main Responsibilities:
Review, validate, and process supplier invoices accurately and in a timely manner.
Match invoices against purchase orders and receiving documentation where applicable.
Resolve invoice discrepancies with Procurement, Receiving, Operations, and business stakeholders.
Ensure correct GL coding, cost center allocation, tax treatment, and supporting documentation.
Monitor invoice due dates and support timely settlement of liabilities.
Maintain audit-ready supporting documentation.
Serve as a key contact for supplier payment inquiries and invoice status questions.
Maintain accurate vendors master data in alignment with internal controls.
Support resolution of vendor disputes, debit balances, statement reconciliations, and payment issues.
Foster productive relationships with vendors, service providers, and internal stakeholders.
Prepare Accounts Payable reconciliations and support aging review.
Support accrual calculations, journal entries, and open item review during month-end close.
Assist with month-end, quarter-end, and year-end closing activities.
Provide AP schedules and supporting documentation for reporting and audit requirements.
Ensure compliance with *** internal control requirements and financial policies.
Verify that invoices and payments have required approvals and supporting documentation.
Support internal and external audit requests promptly and accurately.
Identify control gaps, process risks, and improvement opportunities; escalate issues as needed.
Participate in AP process improvement, automation, and standardization initiatives.
Recommend improvements to increase efficiency, accuracy, and service levels.
Support cross-functional alignment with Procurement, Operations, Finance, and Shared Services.
Required Qualifications:
Education:
Associate's Degree or Bachelor's Degree in Accounting, Finance, Business Administration, or related field.
Experience:
2+ years of Accounts Payable or general accounting experience preferred.
Manufacturing experience is an advantage.
Experience with ERP systems (SAP preferred)
Knowledge and Skills:
Strong understanding of accounts payable processes and accounting principles.
Proficiency in Microsoft Excel and Microsoft Office applications.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Strong analytical and problem-solving abilities.
Effective verbal and written communication skills.
Ability to work independently and as part of a team.
Ability to manage multiple priorities and meet deadlines.