Accounts Payable Clerk

Requirements:

• 2+ years of Accounts Payable experience, including hands-on experience processing purchase order invoices and resolving invoice, purchase order, and invoice discrepancies.
• Working knowledge of two-way or three-way matching, non-purchase order invoices, general ledger and project coding, vendor maintenance, statement reconciliation, and payment terms.
• Experience with an ERP and electronic invoice workflow system; Microsoft Dynamics 365 and MetaViewer experience are preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical, research, and problem-solving skills with excellent attention to detail and accuracy.
• Excellent verbal and written communication skills with a professional, customer-focused approach.
• Strong organizational and time-management skills with the ability to manage a high-volume workload, multiple shared mailboxes, shifting priorities, and firm deadlines.
• Ability to take ownership of assigned responsibilities, seek out information, and follow issues through resolution.
• Sound judgment when handling confidential information and the ability to work independently while collaborating effectively within a team.

Description

• Process purchase order and non-purchase order invoices accurately and timely using MetaViewer and Microsoft Dynamics 365.
• Perform applicable two-way or three-way matching by validating invoices against purchase orders, receipts, approvals, payment terms, and supporting documentation.
• Code expenses to the appropriate legal entity, general ledger account, project, department, and location.
• Process high-volume FedEx and logistics invoices, including assigning charges to the appropriate projects to support accurate project costing and customer billing.
• Route invoices through the approval workflow, monitor their status, and follow up on outstanding approvals to meet established processing and payment deadlines.
• Research and resolve purchase order variances, pricing or quantity differences, duplicate invoices, missing information, coding issues, and other processing exceptions.
• Support vendor setup and maintenance, including required documentation, tax information, vendor master changes, vendor cleanup, and annual 1099 reporting.
• Monitor the AP, Payment Request, and Expense mailboxes according to the assigned schedule; review and route requests and provide timely, professional responses.
• Reconcile vendor statements and research missing invoices, unapplied credits, outstanding balances, and payment discrepancies.
• Collaborate with vendors, employees, invoice approvers, Procurement, Operations, and other business partners to resolve issues and prevent processing delays.
• Support the weekly payment cycle, month-end activities, reconciliations, process improvements, and special projects while maintaining accurate records and following internal controls.