The Accounts Payable Clerk processes incoming company invoices. Primary responsibilities include:
- Contribute to enhancing the company’s reputation and success through delivering excellence in external and internal customer service.
- Internal Relationships: Build and maintain rapport and positive working relationships with field and office personnel to resolve problems, exploit opportunities and maximize profits.
- Process and enter all required documentation to pay vendors in a timely and accurate manner.
- Scan and attach all required documentation into COINS.
- Review vendor statements and work with vendors to resolve outstanding issues.
- File and maintain the filing system for invoices awaiting approval and awaiting payment.
- Assist with the company check runs.
- Assist with monthly and quarterly corporate reporting requirements.
- Communicate with controller about any vendor complaints and needs that require additional assistance.
- Meet all company requirements for cut-off and closing deadlines. Communicate such to others as required.
- Work overtime as required and pre-approved to make weekly deadlines.
Maintain work environment in a clean, professional, and orderly condition.
Special Assignments: Provide support for any special assignments assigned by your supervisor that may or may not become part of this position’s primary responsibilities.
Required Knowledge: Basic understanding of general office procedures and record keeping functions, Knowledge of related computer applications.
Experience: Two or more years of related accounting experience.
- Well organized, accurate, and attentive to detail. Excellent communication and public relation abilities. Strong typing and computer application skills. Ability to generally assist and support others.
- Physical Demands: Sedentary work most of the time.
- Working Conditions: No hazardous or significantly unpleasant conditions such as in a typical office.
- Reasoning Ability: Ability to apply common sense to carry out detailed but simple instructions and to deal with problems involving a few variables.
- The incumbent shall work well under pressure; meet multiple and sometimes competing deadlines. The incumbent shall at all times demonstrate cooperative behavior with colleagues and supervisors.