Position: Accounts Payable Clerk Reports to: Director of Accounting Status: Full Time, Non-Exempt Hourly Rate: $22 - $24 per hour ESSENTIAL FUNCTIONS – include and are not limited to: - Consistently charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Protects organization's value by keeping information confidential.
- Must be able to remain in a stationary position 90% of the time.
- Adhere to company policies and procedures 100% of the time.
RESPONSIBILITIES – include and are not limited to: - Maintains historical records by scanning and filing documents in a timely manner.
- Review all invoices for appropriate documentation and approval prior to payment.
- Sort and distribute incoming mail.
- Accurately process check requests.
- Accurately audit and process credit card bills.
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
- Manage 1099 vendor maintenance.
- Respond to all vendor inquiries in a timely manner.
- Reconcile vendor statements, research and correct discrepancies.
- Assist in month end closing as needed.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist with other projects as needed.
- Disburses petty cash by recording entry; verifying documentation.
- Accomplishes accounting and organization mission by completing related results as needed.
- Report to work as scheduled with minimal absenteeism or tardiness.
- Attend job related training and informational seminars as requested.
- Perform other related duties as assigned.
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