Primary Role:
The Accounts Payable Clerk supports the Accounts Payable Coordinator in managing and processing all outgoing
payments for the organization. This position is responsible for ensuring that vendor invoices and expense
reports are verified and processed accurately and on time, while maintaining complete and accurate financial
records in compliance with company policies and accounting standards.
Qualifications:
- High school diploma or equivalent required; Associate's degree in Accounting, Finance, or a related
field preferred
- Minimum 1 year of experience in accounts payable or a related accounting role
- Proficiency in accounting software (e.g., Sage Intact, bill.com or similar ERP systems)
- Strong knowledge of general accounting principles and accounts payable processes
- Experience with Microsoft Office Suite, particularly Excel
Skills:
- High attention to detail and accuracy in data entry and financial record keeping
- Strong organizational and time management skills with the ability to handle multiple tasks and
meet deadlines
- Effective written and verbal communication skills for coordinating with vendors and internal
departments
- Ability to follow direction and work collaboratively under the guidance of the Accounts Payable
Coordinator
- Ability to maintain confidentiality and handle sensitive financial information with integrity
- Team-oriented with a cooperative and dependable work style
Duties and Responsibilities:
- Receive, review, and process vendor invoices under the direction of the Accounts Payable
Coordinator
- Match purchase orders, invoices, and receiving documents (three-way match) prior to payment
processing
- Assist in preparing check runs, ACH payments, and wire transfers as directed
- Reconcile vendor statements and escalate discrepancies to the Accounts Payable Coordinator for
resolution
- Maintain accurate and up-to-date accounts payable records and vendor files
- Respond to routine vendor inquiries and escalate complex issues to the Accounts Payable
Coordinator
- Support month-end and year-end close processes as assigned, including data entry and filing
- Ensure compliance with company policies, internal controls, and applicable regulations
- Assist with preparation of 1099 forms and other required tax documentation
- Provide documentation and reports to support audits as requested
- Perform other accounts payable duties as assigned by the Accounts Payable Coordinator