Payment Coordinator
Remote position!
No location preference but has to be able to work 8-5 EST!
- Run reports in Strata to review actual and committed project costs.
- Compare Strata data to OI and identify and resolve discrepancies.
- For projects in progress, enter new purchase orders (POs) into OI.
- For projects in closeout, update closed or canceled POs in OI.
Audit Preparation
- Maintain accurate records both within OI and supporting documentation repositories.
- Save and organize documentation in project folders.
- Assist with implementing standardized processes across all markets.
Potential Additional Responsibilities
Pay Application Review
- Review pay applications in OI.
- Confirm all required attachments have been uploaded.
- Verify insurance compliance against the Contract Log.
- Compare OI data entries against supporting pay application documentation.
- Correct discrepancies as needed.
- Provide vendor training and support related to pay application submissions.
- Collaborate with coordinators, vendors, and project managers to resolve issues.
Pay Application Processing
- Submit fully approved pay applications for processing.
- Maintain the pay application log and track processing status.
- Update the PO Worksheet to confirm sufficient funding prior to payment requests.
- Coordinate with Purchasing and Accounts Payable to resolve processing issues.
Pay Application Status Tracking
- Monitor and follow up on the status of all pay applications.
- Run routine reports to verify submitted applications have been processed.
- Respond to vendor inquiries regarding payment status.
- Work with Purchasing and Accounts Payable to resolve payment-related issues.
Desired Qualifications
- Proficient in Microsoft Excel, including exporting reports, using basic formulas, filtering/sorting data, and creating pivot tables.
- Strong accounts payable experience, including:
- Invoice review and processing
- Purchase order tracking
- Record reconciliation
- Vendor communication and issue resolution
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and work independently.