Accounts Payable Associate II

Accounts Payable Clerk

Responsible for the accurate and timely processing and management of invoices and expense reports of Amerant Bank and its affiliates. Performs a variety of clerical and accounting duties related to accounts payable transactions.

Responsibilities:

Invoice processing:

• Verify and code all invoices in the Accounts Payable (AP) subsystem:
• Determine expense accounts and cost centers used for processing payments
• Reconcile invoices with Purchase Orders and/or receipts and existing contracts, as applicable.
• Reconcile vendor statements.
• Manually process invoices that fall outside of the AP subsystem workflow
• Setup and process recurring invoices in the AP subsystem
• Route invoices for submission and review and subsequent approval
• Ensure invoices are accurately processed prior to extraction for payment.
• Ensure adherence to guidelines established in the AP Manual.

Expense Reports:

• Review, verify and process employee Expense Reports submitted in the AP Subsystem:
• Review General Ledger (GL) accounts and cost centers used in allocations.
• Verify reasonability of information.
• Verify proper approvals following guidelines in the AP Manual.
• Reconcile expense reports with Training Request forms submitted for reimbursement.
• Ensure information on the expense reports adheres to guidelines established in the AP Manual.
• Ensure receipts (or missing receipt declaration) and other pertinent documentation is attached to the expense reports and reconcile information to the requested amounts.

Other Clerical and Miscellaneous:

• Prepare manual Journal Entries with adequate supporting documentation.
• Input journal entries.
• Set up pre-paid expenses for monthly amortization in the Pre-paid module.
• Assist with month-end closing activities related to AP.
• Mail checks
• Provide outstanding customer service to vendors, external and internal customers.
• Research all inquiries and correct all discrepancies
• Research and respond to reconciliation items
• Assist with Audit Requests
• Research, respond to and correct reconciliation items
• Provide outstanding customer service to vendors, external and internal customers.

Minimum Work Experience Requirements:

Three to five years in Accounts Payable with exposure to general accounting

Minimum Education and/or Certifications Requirements:

Associate's degree in accounting

Technical and/or Other Essential Knowledge:

• Proficiency in AP / Accounting software.
• Proficiency in spreadsheet programs.
• Attention to detail and accuracy.
• Numerical and data entry skills for accurate inputting, reconciling and handling financial information.
• Outstanding organizational skills to manage accounts payable documentation and electronic filing effectively.
• Excellent communication skills (written and verbal) to interact effectively with vendors and internal customers.
• Confidentiality to handle sensitive information.
• Problem solving skills to research and resolve invoice and payment issues.
• Ability to work independently and as part of a team.
• Adaptability to changes in technology and business needs.