Highlights
Invoice processing: Verify and code all invoices in the Accounts Payable (AP) subsystem: Determine expense accounts and cost centers used for processing payments. Expense Reports: Review, verify and process employee Expense Reports submitted in the AP Subsystem: Review General Ledger (GL) accounts and cost centers used in allocations.
Numbers & Facts
| Location | Miramar, FL |
Description
Responsible for the accurate and timely processing and management of invoices and expense reports of Amerant Bank and its affiliates. Performs a variety of clerical and accounting duties related to accounts payable transactions.
Responsibilities:
Invoice processing:
- Verify and code all invoices in the Accounts Payable (AP) subsystem:
- Determine expense accounts and cost centers used for processing payments
- Reconcile invoices with Purchase Orders and/or receipts and existing contracts, as applicable.
- Reconcile vendor statements.
- Manually process invoices that fall outside of the AP subsystem workflow
- Setup and process recurring invoices in the AP subsystem
- Route invoices for submission and review and subsequent approval
- Ensure invoices are accurately processed prior to extraction for payment.
- Ensure adherence to guidelines established in the AP Manual.
Expense Reports:
- Review, verify and process employee Expense Reports submitted in the AP Subsystem:
- Review General Ledger (GL) accounts and cost centers used in allocations.
- Verify reasonability of information.
- Verify proper approvals following guidelines in the AP Manual.
- Reconcile expense reports with Training Request forms submitted for reimbursement.
- Ensure information on the expense reports adheres to guidelines established in the AP Manual.
- Ensure receipts (or missing receipt declaration) and other pertinent documentation is attached to the expense reports and reconcile information to the requested amounts.
Other Clerical and Miscellaneous:
- Prepare manual Journal Entries with adequate supporting documentation.
- Input journal entries.
- Set up pre-paid expenses for monthly amortization in the Pre-paid module.
- Assist with month-end closing activities related to AP.
- Mail checks
- Provide outstanding customer service to vendors, external and internal customers.
- Research all inquiries and correct all discrepancies
- Research and respond to reconciliation items
- Assist with Audit Requests
- Research, respond to and correct reconciliation items
- Provide outstanding customer service to vendors, external and internal customers.
Minimum Work Experience Requirements:
Three to five years in Accounts Payable with exposure to general accounting
Minimum Education and/or Certifications Requirements:
Associate’s degree in accounting
Technical and/or Other Essential Knowledge:
- Proficiency in AP / Accounting software.
- Proficiency in spreadsheet programs.
- Attention to detail and accuracy.
- Numerical and data entry skills for accurate inputting, reconciling and handling financial information.
- Outstanding organizational skills to manage accounts payable documentation and electronic filing effectively.
- Excellent communication skills (written and verbal) to interact effectively with vendors and internal customers.
- Confidentiality to handle sensitive information.
- Problem solving skills to research and resolve invoice and payment issues.
- Ability to work independently and as part of a team.
- Adaptability to changes in technology and business needs.