Accounts Payable (AP) Coordinator

Manage vendor accounts by coordinating new supplier setup, maintaining accurate records and payment details, and working with internal teams and vendors to resolve discrepancies, obtain documentation, and address payment inquiries. The Accounts Payable (AP) Coordinator will oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing and assisting with month-end close activities.

Accounts Payable (AP) Coordinator
We are currently seeking candidates for an Accounts Payable (AP) Coordinator opportunity at a highly successful manufacturing company. The Accounts Payable (AP) Coordinator will oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing and assisting with month-end close activities. The ideal candidate will have 2-4+ years of accounts payable (AP) experience, preferably in a high-volume environment.

This is a 2-5+ month contract opportunity, paying between $30-$36/hour (depending on experience). This role supports a hybrid work model out of their office in Providence, RI.

Responsibilities:

• Oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing while ensuring accuracy and timely payments.
• Assist with month-end close activities by reconciling AP accounts, preparing accruals, and maintaining accurate financial reporting.
• Handle a variety of accounts payable transactions, including invoices without purchase orders and employee expense reimbursements, while ensuring compliance with established company procedures.
• Process and verify vendor invoices by assigning appropriate codes, entering transactions, reconciling against purchase orders and receiving records, and investigating and resolving discrepancies.
• Execute vendor payments through wire transfers, ACH, and check runs, maintaining payment accuracy, meeting deadlines, and following established authorization protocols.
• Manage vendor account maintenance, including onboarding new suppliers, updating existing records, and validating banking and payment details.
• Manage vendor accounts by coordinating new supplier setup, maintaining accurate records and payment details, and working with internal teams and vendors to resolve discrepancies, obtain documentation, and address payment inquiries.
• Review AP aging reports to track outstanding balances, address overdue invoices, and coordinate payment priorities to ensure timely vendor payments and minimize late fees.
• Maintain accurate accounts payable records within the ERP system while supporting month-end close through account reconciliations, accrual preparation, and financial reporting.
• Evaluate existing AP procedures to identify process improvements, enhance internal controls, and streamline operations across multiple facilities.
• Partner with procurement, warehouse, operations, and finance teams to support accurate invoice processing and efficiently address outstanding issues.
• Provide additional support as needed.

Qualifications:

• 2-4+ years of accounts payable (AP) experience, preferably in a high-volume environment.
• ERP systems experience (Oracle NetSuite, Global Shop, SAP S/4 Hana, or similar).
• Demonstrated ability to process invoices and payments with a high level of accuracy and attention to detail.
• Ability to prioritize competing responsibilities and consistently meet deadlines in a fast-paced, high-volume environment.
• Excellent organizational, communication, and problem-solving abilities.
• Previous experience in a manufacturing environment preferred but not required.

For immediate consideration, interested and qualified candidates should send their resume to Morgan at marakelian@daleyaa.com.