Description:
The Card Services Payables Analyst is responsible for supporting the corporate card and expense audit processes, ensuring compliance with company policies, internal controls, and service level expectations. This role requires strong attention to detail, effective communication, and the ability to independently manage transaction review and reconciliation activities.
Key Responsibilities
Expense Report & Compliance Auditing
Audit expense reports to ensure compliance with company policies, procedures, and internal controls monitoring to identify misuse, fraud risk, or policy violations
Validate completeness, accuracy, and appropriate business purpose documentation
Ensure reviews are completed within established SLA requirements
Identify and escalate non-compliance or control concerns in a timely manner
Corporate Card & Purchase Card Management
Review Purchase Card (P-Card) transactions and validate appropriate usage
Record transactions against purchase orders, where applicable
Investigate and resolve discrepancies or unmatched transactions
Monitor aged balances and perform timely follow-up for resolution
Reconciliation & Financial Controls
Perform account reconciliations and ensure transactions are accurately recorded
Support month-end and ad hoc reconciliation activities as assigned
Maintain supporting documentation for audit and compliance purposes
Stakeholder Support & Communication
Liaise with associates to resolve expense report and corporate card inquiries
Provide guidance on policy requirements and proper transaction handling
Escalate issues or concerns appropriately to leadership or relevant teams
Program Support & Continuous Improvement
Assist with administration of the corporate card program
Support new card setup, user training, and onboarding activities
Contribute to process documentation and updates to SOPs
Identify opportunities for process improvement and enhanced controls
Audit & Compliance Support
Support internal and external audit requests by providing documentation and analysis
Ensure all activities align with audit requirements and company control standards
Required Qualifications
Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
1 3 years in Accounts Payable, expense auditing, or corporate card programs preferred
Strong understanding of internal controls and audit processes
High attention to detail and accuracy
Strong problem-solving and analytical skills
Excellent written and verbal communication skills
Ability to manage multiple priorities in a deadline-driven environment
Preferred Skills
Experience with ERP systems (e.g., Oracle Fusion)
Familiarity with expense management tools (e.g., Concur, AppZen, or similar)
Knowledge of reconciliation processes and financial reporting support
Intermediate to advanced Excel skills, with ability to perform vlookups, create pivot tables, and effectively work with large data volume
Success Measures
Timely completion of expense and transaction reviews within SLA
Reduction in policy violations and audit exceptions
Accuracy and completeness of reconciliations
Responsiveness to stakeholder inquiries and issue resolution