| Location | Griffin, Georgia |
From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.
The Accounts Payable Administrator is responsible for reviewing, validating, and processing vendor invoices accurately and on time. This role matches invoices to corresponding purchase orders and receiving documentation, investigates discrepancies, and works with Purchasing, Receiving, Operations, and vendors to resolve issues.
Review vendor invoices for accuracy, completeness, appropriate approvals, and compliance with company policies.
Perform two-way and three-way matching of invoices against purchase orders and receiving documentation.
Verify pricing, quantities, freight charges, payment terms, taxes, part numbers, and other invoice details.
Identify and investigate discrepancies involving pricing, quantities, damaged or missing materials, duplicate invoices, or incomplete receipts.
Work with Purchasing, Receiving, Production, Project Management, and vendors to resolve invoice and purchase order discrepancies.
Enter approved invoices, credit memos, and related transactions into the accounting or ERP system.
Ensure invoices are processed in time to meet payment deadlines and capture available early-payment discounts.
Confirm that non-purchase-order invoices have proper coding, documentation, and management approval.
Monitor open purchase orders, unmatched invoices, and received-not-invoiced transactions.
Reconcile vendor statements and research missing invoices, unapplied credits, and past-due balances
To be successful in this position you should have prior accounts payable experience. Excellent analytical, organization and communication skills are also required.
High school diploma or equivalent.
At least 1 year of accounts payable, bookkeeping, accounting support, or invoice-processing experience.
Experience matching invoices to purchase orders and receiving documentation.
Basic understanding of accounts payable principles and internal controls.
Proficiency with Microsoft Excel, Outlook, and general office software.
Experience using an accounting or ERP system.
Ability to enter and review high volumes of information with speed and accuracy.
Strong written and verbal communication skills.
Ability to organize competing priorities and meet processing deadlines.
Ability to work independently and collaborate with multiple departments.
Accountability: Takes ownership of assigned invoices and maintains complete, accurate records.
Confidentiality: Handles financial and vendor information with discretion.
Manufacturing awareness: Understands how purchasing, receiving, inventory, production, and accounts payable affect one another.
At Yancey Bros. Co, we are always looking to add people to our team who share our core values:
Ideal candidates will demonstrate the following values:
Yancey Bros Co offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.