Accounts Payable Accountant

Build homes. Build community. Build your future.

Habitat for Humanity East Bay/Silicon Valley brings people together to build homes, communities, and hope. We create affordable and sustainable housing solutions, revitalize neighborhoods, and partner with families to help make the dream of homeownership possible. Since 1986, we have partnered with thousands of volunteers, community organizations, and families with limited incomes to revitalize neighborhoods and provide affordable and sustainable housing solutions. Serving Alameda, Contra Costa, and Santa Clara Counties, we are committed to empowering families through successful homeownership and strengthening the communities we call home.

Position Summary

Habitat for Humanity East Bay/Silicon Valley is seeking an experienced Accounts Payable Accountant to own the accounts payable function within our Finance team. Working under the general supervision of the Accounting Supervisor, this role exercises independent judgment in administering AP policies and internal controls, analyzing and reconciling financial activity, managing tax and audit compliance, and advising staff and vendors on payment and spending matters. The ideal candidate brings specialized accounting knowledge, sound judgment, and the ability to manage competing priorities in a fast-paced, mission-driven environment. This is a hybrid, exempt position, with four days per week in the office at 2619 Broadway Oakland, CA 94612.

Essential Duties and Responsibilities

Accounts Payable Management & Internal Controls

     Manage end-to-end accounts payable function under general supervision, independently setting priorities and determining payment timing based on cash position, vendor terms, project schedules, and organizational needs.

     Evaluate vendor invoices, check requests, and expense reports for appropriateness, adequate support, and compliance with organizational policy, contract terms, and grant or funding restrictions; determine proper general ledger, project, and fund coding and decide how exceptions are resolved, including when to reject, hold, or escalate a payment.

     Develop, recommend, and implement improvements to AP policies, procedures, approval workflows, and internal controls interpret and apply these policies for staff across the organization.

     Establish and enforce standards for the vendor master file, including vendor onboarding, verification of banking changes, and documentation required for compliance and audit.

Financial Analysis, Reconciliation & Close

     Perform and analyze monthly reconciliations of the AP subledger to the general ledger, vendor statements, and credit card accounts; investigate variances, determine root causes, and prepare and propose correction.

     Lead the accounts payable portion of month-end and year-end close, including determining and recording accruals and prepaid expenses and preparing supporting schedules.

     Analyze AP aging, cash requirements, and vendor spending by project and program; prepare reports and recommendations for Finance leadership on cash flow, vendor terms, and cost-saving opportunities.

Tax Compliance & Audit

     Own the organization's 1099 compliance program, including determining vendor reportability and classification, reviewing W-9s and backup withholding requirements, and ensuring accurate and timely filing.

     Serve as the accounts payable lead for the annual financial audit and grant or funder reviews: prepare schedules and documentation, explain transactions to auditors, and recommend and implement corrective actions

Advisory & Stakeholder Relations

     Serve as the primary contact for vendors and internal stakeholders on AP matters; independently investigate and resolve complex invoice, payment, and contract discrepancies within established authority.

     Advise staff on purchasing, invoice approval, expense reimbursement, and documentation requirements to strengthen compliance across the organization.

Systems & Special Projects

     Serve as the AP subject-matter expert in the organization's ERP/accounting system; identify and recommend automation and system enhancements and participate in implementation and testing.

     Carry out special accounting and finance projects and analyses under general supervision, as assigned.

Transaction Processing

     Perform hands-on entry of invoices and issuance of payments (ACH, check, or online portal) as needed, and maintain organized records of invoices, payments, and correspondence.

Requirements

      Degree in accounting, finance, or related field preferred

      3-5 years of experience in accounts payable in a corporate or construction environment

      Proficient in Microsoft Office, especially Outlook and Excel, including data analysis and pivot tables.

      Proficiency in Adobe Acrobat Pro, including PDF creation, editing, form development, document merging, redaction, and electronic signatures.

      Strong understanding of accounting principles and practices, particularly in AP management, including AP workflows, tax compliance (e.g. 1099)

      Experience with ERP systems required; Sage construction accounting software is a plus.

      Experience in project accounting preferred

      Experience utilizing cloud-based software applications and platforms, including remote access

      Strong organizational skills and attention to detail

      Ability to prioritize multiple tasks, manage workload efficiently, and meet deadlines in a high-volume environment.

      Ability to work both independently and collaboratively in a team environment, with excellent communication skills

      Strong problem-solving and analytical skills

Knowledge, Skills & Abilities

   Commitment to equity, inclusion, and Habitat's mission

   Customer-service mindset when working with internal staff and external vendors

Working Conditions & Physical Requirements

• 4 days a week at Oakland office
• Primarily office work, repetitive motion associated with computer and office work

Compensation & Benefits:  

Compensation is based on experience. We offer health, vision, and dental insurance to full-time employees and cover 90% of employee premiums, and 50% for spouse, and dependents. We provide a 4% annual salary match to your 403(b)-retirement plan after one year of service, with a three-year cliff vesting. We also offer generous paid time off including vacation, sick leave, and 13 paid holidays.

Salary Range: $72,500-$75,000

At Habitat for Humanity East Bay/Silicon Valley diversity and inclusion are respected, valued, and celebrated. We are committed to building an equitable and culturally diverse organization that is reflective of the multicultural community we live in and serve. We strongly encourage BIPOC, LGBTQIA, women, and people with disabilities to apply for our employment opportunities. Habitat is an equal opportunity employer and makes employment decisions based on merit and the applicant's ability to champion Habitat's mission and values. Our policies prohibit unlawful discrimination on any basis protected by federal, state, or local law or ordinance, or regulation. 

Note: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired