Accounts Payable Accountant II (Accountant II)

Introduction

Maryland''s Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We''re in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government.

The Financial Services Directorate is responsible for establishing and maintaining an efficient financial system, including internal controls and financial procedures, for the FAMLI Division. The Financial Services Directorate safeguards FAMLI funds and other assets, manages FAMLI contributions and benefits payouts, develops financial reports, prepares budgets and projections, and designs and conducts internal audits, as well as responding to external financial audits.Â

The Accounts Payable Accountant II plays a pivotal role within the Accounting Team and the overall FAMLI Financial Services. This position will work closely with the Accounts Payable Supervisor in examining, analyzing, and interpreting accounting systems, records, and reports by applying generally accepted accounting principles to modify and maintain FAMLI accounting systems, prepare financial reports or statements, and give fiscal advice. This position manages accounts payable and bank funds, performs reconciliations, and generates financial analyses to support team closings and audit compliance. This position requires the financial acumen to provide insightful recommendations to various stakeholders and contribute to the overall fiscal health and operational success of FAMLI. If you are a proactive financial professional with a passion for public service, this is the job for you!

Resumes may be submitted as supplemental information; however, all sections of the application must be completed in full. Incomplete applications will not be considered.

GRADE

STD0016

LOCATION OF POSITION

Maryland Department of Labor

100 S. Charles Street

Baltimore, Maryland 21201

Baltimore City with the option to telework part-time

Main Purpose of Job

This Accountant II will support the Accounts Payable unit by ensuring the accurate and timely processing of payments and maintenance of financial records for the Family and Medical Leave Insurance (FAMLI) Division in accordance with Generally Accepted Accounting Principles (GAAP), state accounting policies, and Department of Labor procedures. This role will process documents and reconcile transactions related to daily accounts payable operations while identifying and escalating discrepancies or issues for resolution. In addition to maintaining disbursement records, monitoring payment activity, and preparing reports and reconciliations, this position will assist with month-end and year-end close activities, support financial reporting requirements, and participate in special projects as assigned.

POSITION DUTIES

• Accounts Payable Operations:
• Review and process vendor invoices, claimant benefits payments, grant disbursements, refunds, and other authorized payments in accordance with state accounting policies, FAMLI procedures, and applicable regulations.Â
• Prepares routine journal entries and maintains accounts payable records and supporting documentation to ensure accurate and complete financial records.Â
• Performs routine reconciliations of accounts payable transactions and research discrepancies, escalating complex issues as appropriate.Â
• Collaborate with all members of the Financial Services team to ensure tasks related to daily, monthly, quarterly, and annual closing are completed, including preparing accruals, reconciling general ledger and subledger accounts, and preparing schedules and reports.
• Assists with the management of all the bank accounts, resolves transactions issues, and ensures sufficient funds are available for daily benefits payouts and operational needs.Â
• Prepares financial analysis and reports on benefit payouts, refunds, and tax withholdings to identify trends, discrepancies, and processing errors.
• Supports internal and external audits by gathering requested documentation and maintaining organized financial records.Â

MINIMUM QUALIFICATIONS

Education: A bachelor''s degree in accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Two years of experience examining, analyzing, and interpreting accounting systems, records, and reports by applying generally accepted accounting principles.

Notes:

1. Candidates may substitute a bachelor''s degree from an accredited college or university with thirty credit hours in accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a certified public accountant or a master''s degree in accounting from an accredited college or university may be substituted for one year of the required experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

• Two years of experience reviewing and processing vendors'' invoices.
• Two years of experience assisting with audit documentations
• Two years of experience preparing and presenting financial reports.
• Two years of experience preparing accounts reconciliations.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI because of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

This is a full-time, permanent position and eligible for full state benefits, which include:

• Flexible hours and hybrid teleworkingÂ
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal, and compensatory leave)Â
• State Pension ("defined benefits" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Free Parking
• Comprehensive, subsidized health, dental, and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for health care and daycare
• State Employees Credit Union

To learn more, please click this link: STATEÂ OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Please contact Tiffany.Lott-Mallard1@maryland.gov for additional information concerning this recruitment. Online applications are strongly preferred. A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process. Please upload one Word or PDF file that includes your combined cover letter and resume using the "Transcript" upload functions or via the JobAps "Other" tab.

U.S. military veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidates providing a U.S. military form DD214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview.) Permanent state employees do not need to submit proof of veterans'' status.Â

If you are unable to apply online or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#), and job announcement number on any documentation to ensure timely processing. Â

PLEASE DO NOT FAX EMAIL UNSOLICITED DOCUMENTATION.

Completed applications required documentation, and any required addendums may be mailed to:

MARYLAND DEPARTMENT OF LABOR

ATTN: Tiffany Lott-Mallard  26-004547-0007

100 S. Charles Street, Tower 1, 5th Floor

Baltimore, Maryland 21201

For additional information, please contact Tiffany Lott-Mallard at email Tiffany.Lott-Mallard1@maryland.gov.Â

The MD State Application Form can be found online.Â

TTY Users: Call via Maryland Relay

As an equal opportunity employer. Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the state''s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our veterans for the service to our country.Â