Job Function -
Receives and processes Bank and Holding Company invoices in a timely and accurate manner. Research new vendors and maintain existing vendors. Communicates with vendors and employees. Prepares checks for mailing.
Job Responsibilities -
- Enters all invoices into the accounts payable software. This includes:
- assigning appropriate general ledger accounts and cost centers based on an understanding of basic accounting principles
- review of invoices for appropriate documentation
- assigning to appropriate approver
- ensuring compliance with Bank policies and procedures
- Performs research and analysis on all open accounts payable issues, including but not limited to invoices, payments, vendor accounts, and general ledger coding.
- Maintains vendor records and ensures that all necessary documentation is accurately filed and up to date, including verifying account information with vendors and obtaining updated W-9's.
- Assists with employee expense reimbursement review.
- Works closely with the other accounts payable team members.
- Monitors all vendor accounts to ensure payments are issued timely and are up to date.
- Collaborates effectively with accounting and other internal departments to resolve any invoice or payment issues
- Provides excellent customer service and clear communication with employees and vendors.
- Ensures that own work is in compliance with all applicable laws, regulations, policies and guidelines.
- Assist with preparing 1099s annually.
- All other duties and ad-hoc projects as assigned.
Education and Related Experience -
- High School Diploma or equivalent (GED) required
- Associate or bachelor's degree in accounting or related business field OR 3+ years of relevant bookkeeping experience
Skills and Abilities -
- Must understand and apply appropriate general ledger coding rather than relying solely on predetermined invoice coding
- Must possess excellent attention to detail
- Must possess excellent verbal and written communication skills
- Must possess excellent organizational skills and meet all deadlines
- Must possess ability to perform detailed tasks with accuracy
- Must possess strong mathematical skills
- Must possess ability to handle confidential financial information with discretion
- Must possess knowledge of standard office equipment including computer, scanner, and copy machine
- Must possess strong knowledge of Microsoft Outlook and Microsoft Excel
Working Conditions and/or Physical Requirements -
- Requires constant answering/usage of telephone
- Requires corrected vision and hearing to normal range
- Requires ability to work under stress and meet deadlines
- Requires ability to operate a keyboard
- Requires ability to move freely about the office building
- Requires ability to lift/move/carry up to 25 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department an "undue hardship" then the employee must be accommodated; hence, omitting lifting as a physical requirement.
Equal Opportunity Employer/Veterans/Disabled