The Accounting Support Specialist is a dual-function role responsible for Reception Desk & Office Administration and supports accounting processes. This role is the first point of contact for visitors, vendors, and internal teams on day‑to‑day office matters (phones, supplies, equipment service providers), while also assisting with billing, payables processing, accounts receivable, cash application, and other routine accounting activities.
Key Responsibilities
Reception & Office Coordination
Serve as the primary contact for visitors, incoming calls, and general inquiries.
Coordinate office needs, including supplies, equipment, and service provider relationships.
Assist with scheduling, mail distribution, and maintaining a welcoming office environment.
Assist with cross-departmental projects and administrative tasks.
Accounting Support
Provide support for Billing, AP, AR, cash applications and other accounting activities
Maintain accurate records and help ensure timely processing of transactions
Support month-end and year-end close activities including reconciliations and data entry
Perform ad hoc duties as assigned by the Director of Accounting Operations
Qualifications & Preferred Skills
Education & Experience
About the Company
Smart Source (the "Company") was founded over a decade ago with one vision: to provide you, our customers, with a better way to manage branded communication costs - including all aspects of print spend and to provide a "one stop shop" focused on lowering costs and improving the ability to promote their brand.
Today, Smart Source has developed into one of the industry's largest and fastest growing print and promotional distributors. We boast a national reach and a database of several hundred suppliers capable of providing every commercial and promotional marketing material imaginable. As a BPO, Business Process Outsourcer, Smart Source has developed an online auction system that leverages excess capacity from our certified vendor sources. In addition, our Print-on-Demand software offers customers the ability to customize marketing material specifically created for their company and eliminate the need for large pre-printed inventory. Smart Source serves as your Print Procurement & Marketing Department, offering total solutions including:
" Business Process Outsourcing
" Print and Promotional Product Sourcing
" Operational Print and Marketing Materials
" Inventory Management
" Design & Brand Compliance
" Digital Asset Management
" Web Design/Internet Marketing