Position
Summary:
The
Accounting Specialist is responsible for a broad range of accounting functions,
including general ledger accounting, financial statement preparation and
review, month-end close, reconciliations, inventory and COGS accounting, sales
and use tax, supplier payments, intercompany transactions, rebates, and
ERP-related activities.
The position
provides cross-functional accounting coverage and backup within the Accounting
department, including support and backup to the Controller. The Accounting
Specialist is expected to understand transactions from source documentation
through the general ledger and financial statements, independently perform
assigned close activities, research and resolve discrepancies, determine
appropriate accounting treatment, and escalate complex issues when necessary.
The
Accounting Specialist is also expected to understand, document, and improve
accounting processes, identify control gaps, and support the development and
improvement of internal controls and procedures.
Essential
Duties & Responsibilities:
- Perform
general ledger accounting and month-end close activities, including
balance-sheet reconciliations, accruals, prepaids, fixed assets, clearing
accounts, journal entries, credits, rebills, and other assigned accounting
activities. Ensure transactions are properly supported, recorded, and reflected
in the financial statements.
- Prepare and
review financial statements, account reconciliations, schedules, and supporting
documentation. Independently research discrepancies by tracing transactions
from source documentation through the general ledger and determine appropriate
accounting treatment or escalate issues when necessary.
- Perform
inventory-related accounting and reconciliations, including inventory
variances, COGS, vendor credits, rebates, and related general ledger activity.
- Process and
reconcile supplier rebates and vendor credits, maintain supporting
documentation, and communicate with suppliers regarding outstanding or disputed
amounts.
- Process and
reconcile intercompany transactions and accounts, research differences,
maintain supporting documentation, and communicate with other Company locations
or entities to resolve outstanding items.
- Coordinate
sales and use tax filings, including preparation and reconciliation of tax
information, maintenance of exemption documentation, and coordination with the
Company's tax provider.
- Prepare and
process scheduled supplier payments, including ACH, check, and wire payments;
review payment batches, monitor due dates and discounts, and reconcile payment
activity in accordance with established internal controls.
- Manage
customer account setup and maintenance within Prophet 21 and support accounts
receivable activities including payment application, account research,
reconciliations, credits, rebills, credit holds, and collection issues as
needed.
- Provide
accounting and ERP support, including researching posting issues, maintaining
accurate accounting and customer data, assisting with reporting, and supporting
system, automation, and Scribe initiatives.
- Maintain and
document accounting procedures and work instructions. Evaluate existing
processes, identify inefficiencies and control gaps, and assist in developing
and implementing improvements that increase accuracy, efficiency, and control.
- Provide
cross-functional accounting coverage and backup throughout the Accounting
department, including designated backup and support to the Controller.
- Maintain
confidentiality of financial, customer, supplier, and other Company information
and exercise sound professional judgment.
- Perform
other accounting-related duties and special projects as assigned.
Requirements
Qualifications
Education & Experience
- Associate's
degree in Accounting, Finance, or related field required, or equivalent
relevant accounting experience; Bachelor's degree preferred.
- 2–4 years of
progressive accounting experience preferred.
- Experience
with general ledger accounting and financial statement preparation and/or
review.
- Experience
performing month-end close activities independently.
- Experience
with reconciliations, accruals, prepaids, fixed assets, clearing accounts,
inventory accounting, COGS, intercompany transactions, rebates, and related
accounting activities preferred.
- Experience
with an ERP/accounting system preferred; Prophet 21 experience a plus.
Skills &
Abilities
- Strong
understanding of accounting principles and the relationship between source
transactions, the general ledger, and financial statements.
- Strong
analytical, reconciliation, research, and problem-solving skills.
- Ability to
independently identify and resolve discrepancies and recognize when issues
require escalation.
- Ability to
understand, document, evaluate, and improve accounting processes rather than
simply follow established procedures.
- Ability to
identify control gaps and support the development and improvement of internal
controls.
- Strong
attention to detail and accuracy.
- Proficiency
in Microsoft Excel and accounting/ERP systems.
- Ability to
work independently, manage multiple priorities, and meet deadlines.
- Strong
written and verbal communication skills.
- Ability to
maintain confidentiality and exercise sound professional judgment.
Benefits
- Health, dental, and vision insurance
- Generous paid time off, including 10 paid holidays off per calendar year, PTO accrual, and paid leave options
- Flexible Spending Accounts (FSAs) for medical and dependent care expenses
- 401(k) retirement plan
- Life insurance, as well as short-term and long-term disability coverage