Description
SUMMARY:
Kam-Way Express Inc is seeking to hire a detail oriented individual to fill their Accounting Specialist
role. This is a dynamic role that requires someone capable of multitasking, customer relations and time
management. The role will be focused on accurately processing POD's, billing Customers and paying
Carriers.
DUTIES & RESPONSIBILITIES:
- Receive, verify, compare, and match PODs with information in TMW system
- Contact carriers to retrieve missed pieces of received PODs
- Assures timely and accurate invoicing
- Makes recommendations to improve quality of invoicing procedures
- Process accounts payable invoices on daily basis using Great Plains and TMW software
- Verify various information such as but not limited to, carrier names, freight costs, TCH advances, to ensure accuracy for payment
- Perform combination of routine calculating, posting and verifying duties to maintain record in accuracy by using journals and ledgers or computer.
- Reconcile or note and report discrepancies found in records.
- Weekly filing of payable documents for safe keeping, and code documents for files according to company procedures.
- Maintain good relationship with Customers and Carriers, communicate effectively with
- customer service, and all internal departments.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Carry out established rules and policies to ensure consistency in standard, and to protect
- company interests
- Comply with federal, state, and company policies, procedures, and regulations.
- Resolving purchase orders, contracts, invoices, or payment discrepancies and documentation;
- insuring credits are received for outstanding memos.
- Verify vendor accounts by reconciling monthly statements and related transactions, and
- applying deduction basing on instruction.
- Protect organization's value by keeping information confidential internally and externally
- Other duties as assigned to assist the accounting department.
Requirements
QUALIFICATIONS:
Minimum High school diploma or equivalent work experience
1-2 year's work experience in a similar capacity.
Customer Service experience preferred
Strong problem solving skills
Microsoft Office and experience in use of Outlook, Word and Excel is a definite asset.
CUSTOMER SERVICE:
Knowledge of principles and processes for providing customer services to both Customers and Carriers.
This includes Customer/Carrier needs assessment and meeting quality standards for services.
WORKING CONDITION/PHYSICAL EFFORT:
General office environment. Work is generally sedentary in nature, but may require standing and
walking for up to 10% of the time. Work is generally performed within an office environment, with
standard office equipment available.