This job is posted on behalf of McBride Executive Search by Top Echelon.
Payroll & AP/AR Specialist
About the Role
Join a fast-paced construction accounting team where technology drives how they work. You’ll split your time between payroll and AP/AR, using a modern tech stack to keep accurate, timely numbers moving in a deadline-driven environment. If you like staying ahead of tight cycles and are comfortable working in multiple systems, this role is for you.
Payroll Responsibilities
- Keep payroll data accurate and current in payroll system, including time worked, salaries, garnishments, PTO, benefits, and 401(k) deductions.
- Review computed payroll, catch errors quickly, and correct them before they affect pay.
- Record changes that affect net wages (exemptions, insurance coverage, loan payments, and other deductions) for each employee.
- Process moving expenses, performance awards, severance payments, labor adjustments, and PTO conversions.
- Prepare, balance, and distribute payroll funding. Enter system adjustments to keep employee records correct and up to date.
- Use time entry validation and payroll reports to verify accuracy and follow up so entries are complete before each deadline.
- Maintain payroll records, tax withholding setup, and earnings and deductions data, and periodically audit system data for accuracy.
- Review monthly tax reporting in our HRIS and help prepare and submit quarterly and yearly tax returns.
- Prepare and upload monthly HSA wellness files.
- Answer questions from management, employees, and third parties on payroll and time recording policies, with a service-first attitude.
- Contribute to payroll projects, document processes, and recommend improvements that make workflows faster and more automated.
AP/AR Responsibilities
- Support AR with daily deposits, cash entries, and cash receipts.
- Help project teams post monthly billings in ERP system.
- Assist with expense report approvals and invoice routing.
- Support the AP payment process, research vendor payments, and help reconcile vendor statements.
- Track and collect lien waivers from subcontractors.
- Partner with the Accounting Manager on communication with outside vendors and subcontractors.
- Support payroll and AP/AR month-end close.
Required Experience
- 3+ years of Accounts Payable and Receivable experience in a high volume corporate environment.
- General accounting knowledge and a solid understanding of AP procedures
- Intermediate Excel skills
- ERP accounting system experience
Preferred
- Construction industry experience
- Cloud-based payroll system experience
Skills
- Comfortable learning and working across multiple systems, with strong spreadsheet and database skills and familiarity with payroll processing platforms
- Strong math, analytical, and problem-solving skills
- Able to prioritize and juggle competing tasks under tight deadlines in a high-volume setting
- Discretion with confidential information and excellent customer service
- Clear written communication for documentation and correspondence