Accounting SpecialistSchedule: Monday-Friday, 8:00 AM-5:00 PM
Reports To: Controller
Compensation: $75,000-$80,000 annuallyPosition SummaryPenmac Staffing is seeking an experienced and detail-oriented Accounting Specialist to support the day-to-day financial operations of a growing manufacturing environment. This role is responsible for a broad range of accounting functions, including accounts receivable, accounts payable, billing, reconciliations, cash management, month-end close activities, and financial record maintenance.The ideal candidate will possess advanced accounting experience, strong analytical skills, and the ability to manage multiple priorities while maintaining a high degree of accuracy and confidentiality. Experience with high-volume transactions, customer billing, and ERP systems is highly valued. JobBOSS experience is a plus.Essential ResponsibilitiesAccounts Receivable & Billing
- Manage full-cycle Accounts Receivable processes for 100+ customer accounts on a monthly basis.
- Generate, review, and distribute customer invoices in an accurate and timely manner.
- Apply customer payments and perform cash application activities.
- Monitor outstanding receivables and proactively follow up on past-due accounts.
- Prepare and analyze AR aging reports.
- Research and resolve customer account and billing discrepancies.
- Process recurring, monthly, and special billing requirements.
- Issue billing adjustments and credit memos in accordance with company policies.
Accounts Payable & Cash Management
- Audit and review Accounts Payable and Accounts Receivable reports for accuracy.
- Receive, review, code, and enter vendor invoices.
- Verify invoices against purchase orders, freight documentation, and supporting records.
- Process vendor payments, wire transfers, and employee expense reimbursements.
- Reconcile vendor statements and resolve discrepancies.
- Maintain petty cash records and corporate credit card transactions.
- Ensure all expenditures are properly approved and documented.
General Accounting & Financial Operations
- Assist with month-end and year-end closing activities.
- Prepare and post journal entries as needed.
- Reconcile bank accounts, credit cards, general ledger accounts, and other financial records.
- Support preparation of financial reports and accounting schedules.
- Research and correct accounting discrepancies.
- Assist with internal and external audit requests.
- Manage and monitor multiple accounting-related inboxes.
- Review and maintain employee timesheets and job code allocations.
- Process and reconcile freight and logistics invoicing.
- Maintain organized and accurate accounting records while ensuring confidentiality of company financial information.
QualificationsRequired
- Advanced accounting experience with strong Accounts Receivable, Accounts Payable, and billing expertise.
- Experience managing high-volume customer billing and collections.
- Strong understanding of month-end close procedures and account reconciliations.
- Proficiency in Microsoft Excel and accounting software.
- Strong analytical, organizational, and problem-solving skills.
- Excellent attention to detail and accuracy.
- Effective verbal and written communication skills.
- Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
Education & Experience
- High School Diploma or equivalent required.
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
- Minimum of 3+ years of progressive accounting experience preferred.
- Manufacturing accounting experience is a plus.
Preferred
- Experience with ERP/accounting systems.
- JobBOSS software experience preferred.
- Knowledge of general accounting principles and financial reporting.
- Experience with audits, reconciliations, and financial analysis.
- Strong customer service and collections experience.
Why Join Penmac Staffing?At Penmac Staffing, we value dedicated professionals who bring accuracy, accountability, and collaboration to their work. This position offers the opportunity to make a meaningful impact within the accounting function while working alongside an experienced leadership team in a stable and growing organization.Apply today to join our team and contribute to the financial success of our organization.