Accounting Specialist – Accounts Payable (AP)

Location: Iron Mountain, MI
Work Arrangement: 100% Onsite
Schedule: Monday – Friday, 8:00 AM – 4:30 PM
Employment Type: Contract
Contract Duration: Through February 2027

Position Overview

We are seeking a detail-oriented Accounting Specialist – Accounts Payable (AP) to support daily accounts payable operations, invoice processing, vendor reconciliation, and financial recordkeeping.

Working under the direction of Accounting Coordinators, this position will be responsible for processing supplier invoices, resolving discrepancies, maintaining accurate accounting records, and ensuring timely payments.

The Accounting Specialist may also assist with month-end closing activities, project costing, audits, and special accounting projects. This role requires frequent communication with suppliers, employees, and internal business partners to resolve issues and ensure accurate financial transactions.

Key Responsibilities

Accounts Payable & Invoice Processing

• Process supplier invoices for payment using the company's ERP system, SyteLine.

• Review and match supplier invoices with receiving documentation and purchase orders.

• Perform three-way matching of invoices, purchase orders, and receiving records.

• Investigate and resolve invoice discrepancies related to purchase orders, receiving documentation, or payment amounts.

• Obtain appropriate approvals for service invoices and non-purchase-order payments.

• Assign accurate general ledger account codes to non-PO invoices.

• Voucher invoices for payment in accordance with established accounting procedures.

• Support weekly accounts payable processing activities.

• Ensure timely and accurate recording of accounts payable transactions.

Vendor Reconciliation & Communication

• Verify and reconcile vendor statements to ensure accuracy.

• Respond to vendor inquiries regarding invoices, payments, and account discrepancies.

• Research and resolve outstanding payment issues.

• Collaborate with Purchasing, Receiving, and other internal departments to resolve accounts payable matters.

• Escalate unresolved issues appropriately and provide timely follow-up.

• Maintain professional relationships with vendors, employees, and internal business partners.

Accounting Support & Recordkeeping

• Maintain accurate electronic filing systems for invoices and supporting documentation.

• Ensure financial records are complete, organized, and accessible.

• Assist with month-end closing activities as needed.

• Support project costing and other accounting-related functions.

• Assist with internal and external audits by gathering documentation and reconciling information.

• Participate in special accounting projects and process improvement initiatives.

• Perform additional accounting and administrative duties as assigned.

Education & Experience

• Associate degree in Accounting or a related field preferred.

• Minimum of 2 years of office or administrative experience required.

• At least 1 year of accounting or accounts payable experience preferred.

• Previous experience processing invoices, reconciling vendor accounts, or supporting accounts payable functions is desirable.

• Experience working with ERP or accounting software preferred.

Required Skills & Qualifications

• Proficiency in Microsoft Excel and Outlook.

• Experience working with ERP or accounting software.

• Familiarity with accounts payable processes, invoice processing, and vendor reconciliation.

• Understanding of purchase orders, invoice matching, and accounting documentation.

• Strong data entry skills with a high degree of accuracy.

• Excellent attention to detail and organizational skills.

• Strong analytical and problem-solving abilities.

• Effective written and verbal communication skills.

• Ability to research and resolve discrepancies efficiently.

• Strong time management skills and ability to meet deadlines.

• Ability to work independently and collaboratively in a team environment.

• Comfortable communicating with vendors, employees, and cross-functional departments.

Preferred Qualifications

• Experience using Infor SyteLine ERP.

• Previous accounts payable or accounting support experience.

• Experience with three-way invoice matching.

• Familiarity with purchase order processing and non-PO invoice approvals.

• Experience with vendor statement reconciliations.

• Exposure to month-end close, general ledger coding, or accounting audits.

• Experience working in a manufacturing or industrial environment.