Accounting Specialist (Temporary) - Accounting Support Associate (AR/AP)
Overview
Our client is seeking a dependable, detail-oriented temporary Accounting Support Associate to help the Accounting team stay current on day-to-day accounts receivable and accounts payable work during a staffing transition. This is a hands-on transactional support role using established procedures, with guidance and review from the Accounting team. This is not a lead accounting role and does not include independent credit-decision authority.
Work location: On-site in Benicia, CA (office within a manufacturing facility)
What You'll Do (Responsibilities)
Accounts Receivable (approx. 75%)
- Prepare and send customer invoices using established procedures; help verify billing is complete and accurate
- Apply customer payments (checks, ACH, wires, credit cards) and help reconcile receipts to customer accounts and bank activity
- Review A/R aging and follow up on past-due balances using approved scripts and escalation guidelines
- Research short payments, unapplied cash, billing questions, and credit memo requests; route exceptions for review/approval
- Assist with customer account reconciliations, routine A/R reporting, and credit application documentation in NUVO
- Partner with Sales and Customer Service to gather details needed to resolve billing questions
Accounts Payable (approx. 25%)
- Enter and/or verify vendor invoices and supporting documents, coding, and PO matches using Business Central and Continia workflows
- Use the document capture system; follow up on missing documentation, discrepancies, and routine vendor questions (escalating exceptions)
- Support vendor statement reconciliations, payment-run preparation, and filing (payment authorization remains with designated approvers)
- Provide basic reconciliation, recordkeeping, and month-end support as directed by the Controller or Accounting team
Requirements (Must-Haves)
- ~1-2 years of accounting support experience (A/R, A/P, bookkeeping, or related transactional work); equivalent relevant experience considered
- Comfortable with data entry, email, and standard office software, including basic Excel (sorting, filtering, simple formulas)
- Strong attention to detail, reliability, organization, and ability to follow documented procedures
- Professional, courteous communication with customers, vendors, and internal teams
- Ability to handle confidential information and ask for guidance when approval is required
Nice-to-Haves
- Exposure to Microsoft Dynamics 365 Business Central, Continia, NUVO, or another accounting/ERP system
- Experience with invoicing, payment application, collections follow-up, and/or invoice matching
- Experience in a manufacturing or distribution environment
Work Environment / Physical Demands
- Primarily seated at a computer workstation with prolonged computer use (repetitive keyboard/mouse, close visual focus)
- Frequent phone and email communication; occasional video calls
- Occasional lifting/carrying up to 25 lbs (files, record boxes, office supplies)
- Occasional walking through warehouse/production areas while following PPE and safety requirements
- On-site work in a manufacturing facility; may include exposure to warehouse noise and temperature changes
- Ability and willingness to work longer than normal business hours when needed
- Comply with GMP/Food Safety rules, regulations, policies, and procedures
Scope & Supervision
You'll support the Accounting team and escalate non-routine items (collections exceptions, customer credit decisions, vendor banking changes, payment approvals, journal entries, and material reconciliation differences) to authorized staff. The A/R vs. A/P mix may shift based on immediate business needs.
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