Job Description
Responsibilities:
Accounts Payable, Expenses & Payments
- Enter, code, review, and process accounts payable invoices, including overhead invoices and invoices subject to paid-when-paid requirements
- Review and approve employee expense reports for accuracy, appropriate documentation, coding, and compliance with company requirements
- Process 1099-related payments and expense payouts
- Process employee insurance payments, employee payments, and other ad hoc banking transactions.
- Import and maintain American Express transaction data as needed
- Review designated corporate American Express card activity and related expense reports
- Monitor outstanding American Express transactions and follow up with employees regarding timely expense report submission
- Research and resolve discrepancies related to invoices, expenses, and payments
- Maintain accurate supporting documentation for accounting transactions
Reporting & Accounting Support
- Prepare and submit cooperative contract and other monthly or recurring reports
- Maintain accurate accounting records and supporting documentation
- Assist with recurring accounting activities and special projects as needed
Payroll Support
Serve as a trained backup to the Payroll Accountant and other designated team members to provide coverage and business continuity as needed, including:
- Process payroll, including applicable utilization bonuses and commissions
- Support multi-state payroll tax administration, including setting up new states, updating withholding rates, and administering applicable Paid Family and Medical Leave requirements
- Set up and maintain employee garnishments
- Prepare or support quarterly payroll reports and payroll audits
- Import 401(k) contribution data
- Support the annual 401(k) audit
- Monitor outstanding timesheets and send employee reminders as needed
- Complete employment verifications
- Support project billing
- Maintain contract rate sheets and establish time entry requirements for new projects
- Provide additional backup support for accounting and payroll processes as needed
Required Experience:
- Minimum 4 years of accounts payable experience
- Minimum 3 years of payroll processing experience
- Experience processing accounts payable invoices, employee expenses, and payments
- Working knowledge of payroll processes, deductions, garnishments, and payroll tax requirements
- Strong attention to detail and commitment to accuracy
- Ability to manage multiple priorities and recurring deadlines
- Strong organizational and problem-solving skills
- Ability to handle confidential employee, payroll, and financial information appropriately
- Effective written and verbal communication skills
- Proficiency with Microsoft Excel and Microsoft Office applications
Preferred Experience:
- Experience using Workday, particularly for payroll, accounting, expense, or related business processes
- Experience supporting multi-state payroll and payroll tax administration
- Experience administering corporate credit card and employee expense processes
- Experience with 401(k) contribution processing
- Experience supporting payroll or financial audits
- Experience with project billing in a professional services environment
Work Environment: Preferably located within the Houston area and able to commute to Corporate Office as needed. Location will be a combination of Remote and In-Office.