JOB DESCRIPTION:
Accounting Specialist - Billing to ensure the accuracy and completion of bi-weekly billing and reconciliations of LTSS (Long-term services and supports) according to the organization's support services, as outlined by each client's person-centered plan (PCP) - The specialist will work closely with the Finance consultant and Program directors to ensure timely billing for the LTSS upload. The Accounting Specialist - Billing will also attend to Calmra’s daily bookkeeping, financial reconciliations, and month-end duties.
DUTIES & RESPONSIBILITIES:
Billing & Coding Specialist 75%
- Review Carematic weekly services and attendance for each participant within Calmra.
- Code and bill services for each participant’s services and attendance on a bi-weekly basis.
- Review and process coding for the assigned services per participant.
- Extract all relative reports and supporting documents from the billing process bi-weekly.
- Review LTSS weekly to ensure the ongoing accuracy of the database. Compare data between Carematic and LTSS for accuracy.
- Reconcile billing reports to DDA payments.
- Regular participation in LTSS training.
- Report Carematic upload issues, glitches, and data collection problems to Operations Manager
- Report data collection issues or payment discrepancies immediately to the Operations Manager.
- Other duties as assigned or arise as the position expands.
Accounting Assistance, 25%
- Provide support and administrative assistance to the Finance Department
- Manage accounts receivable throughout the approval process.
- Review balance sheet accounts and perform reconciliations.
- Assists with accounting, auditing, and budgeting within the organization.
- Handling communication with vendors and clients
- Assists with audit preparation.
- Works to reconcile accounting inaccuracies or imbalances.
- Utilizes QuickBooks Online (QBO) accounting software to maintain records and prepare reports.
- Coordinates with and prepares reports for the Finance Department, management, and Board of Directors.
- Contributes to team efforts by accomplishing related tasks as needed.
QUALIFICATIONS:
- Bachelor’s degree in business, accounting, or related field
- Minimum of 2-3 years’ experience in accounting
- Minimum 1-2 years’ experience providing billing, coding, or accounting services within Developmental Disabilities organizations, or similar.