Accounting, Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Asset Management, Billing, Communication Skills, Credit Cards, Detail Oriented, ERP (Enterprise Resource Planning), Estate Planning, Expense Allocation, Expense Tracking, Fiduciary, Finance, General Ledger Accounting, Health Plan, Healthcare, Microsoft Excel, NetSuite, Pivot Tables, Preferred Provider Organization (PPO), Reconciliation, Records Management, Registered Investment Advisor (RIA), Revenue Management, Time Management, Training/Teaching, Vendor/Supplier Management, Vendor/Supplier Relations, Vlookups, Wealth Management
About Trajan Wealth
With over $3 billion in assets under management and advisement, Trajan® Wealth is one of the fastest-growing Registered Investment Advisor firms in the country.
What sets us apart is our fully integrated, in-house model - combining fee-only wealth management, estate planning through Trajan Estate, and tax strategy through Trajan Tax.
We don't refer out critical components of a client's financial life. We bring them together under one fiduciary standard - the Family Office.
Role Overview
The Accounting Specialist - Multi-Entity Operations is a full-cycle accounting support role responsible for accounts payable, and accounts receivable support. If you are experienced and looking to be a part of a stable, high-functioning team with variety and real ownership, this role offers that.
Trajan-specific processes, entity structures, and systems will be taught. What we cannot teach is intellectual curiosity, attention to the big picture, and the discipline to do detail-oriented work without losing sight of what that detail is connected to.
Duties and responsibilities
Accounts Payable & Vendor Management
- Process and code vendor invoices accurately across all three ensuring proper expense allocation and entity assignment
- Manage the full AP cycle including bill capture, approval routing, payment scheduling, and remittance
- Maintain and manage vendor records including W-9 collection, contact information, payment terms, and assistance with annual 1099 preparation
- Process and reconcile company credit card statements across all three entities - matching charges to receipts, coding transactions to the correct expense category, department, location, and entity in NetSuite, and flagging any unsupported, duplicate, or questionable charges for review
- Monitor AP aging and proactively communicate upcoming payment obligations to the Director of Finance
- Identify opportunities to consolidate, enrich, or streamline vendor relationships
- Ensure all AP activity is coded to the correct location, department, and entity within NetSuite
Accounts Receivable Support
- Support Revenue Management with accounts receivable functions as needed - the specific nature of this support will evolve as the role develops, but the expectation is a working knowledge of AR processes sufficient to step in, assist, and add value without requiring significant direction
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Qualifications
- 5+ years of hands-on experience or working knowledge in all core functions: accounts payable and accounts receivable
- Proficiency in NetSuite or demonstrated ability to learn a new ERP quickly
- Solid understanding of basic accounting principles including debits and credits, expense coding, and general ledger structure
- Strong proficiency in Microsoft Excel - pivot tables, VLOOKUP/XLOOKUP, and basic reconciliation formulas at minimum
- Demonstrated ability to manage competing priorities and deadlines across multiple workstreams simultaneously with high attention to detail
Benefits
- $58,000 to $70,000 base salary plus bonus
- 401(k) with a matching contribution up to 13%.
- United Healthcare PPO medical coverage for employees, paid by the company.
- Delta Dental PPO, United Healthcare Vision, Short Term Disability, Long Term Disability, Life Insurance, and many more voluntary options.
- Generous holidays and PTO.
- Future career growth opportunity.
Come and join a team that is making a difference in their clients and employee's lives!