Accounting Service Specialist
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Position Details
Position Information
Working Title Accounting Service Specialist Position Status Full Time Department Accounting General Summary
The Accounting Service Specialist will provide cashiering, invoicing, accounts receivable, accounting, and administrative support for the Accounting Department. Assist students, employees, businesses, school districts, and the public while providing professional customer service. Receive, process, and accurately record payments and other financial transactions. Prepare and process invoices, monitor outstanding receivables, maintain supporting documentation, and perform routine accounting functions to support the efficient operation of the Business Office and Accounting Department.
Specific Position Duties
- Receive, process, and accurately record student payments, departmental deposits, loans, scholarships, miscellaneous receipts, and other College funds in accordance with established procedures.
- Balance and reconcile daily cash activity; prepare deposits; maintain supporting documentation; and research and resolve discrepancies.
- Prepare and process invoices for students, businesses, school districts, governmental entities, and other third-party customers.
- Assist with third-party billing for tuition, fees, continuing education, dual credit, contract training, and other College programs.
- Maintain accounts receivable records by applying payments and credits, monitoring outstanding balances, and assisting with collection efforts.
- Research and resolve billing discrepancies, unapplied payments, credits, and other customer account issues.
- Communicate with students, departments, businesses, school districts, and other customers regarding invoices, payments, account balances, and related inquiries.
- Maintain organized financial records, correspondence, and supporting documentation in accordance with College record-retention requirements.
- Assist with account reconciliations, journal entries, account corrections, financial adjustments, and other related accounting activities.
- Assist with audit preparation, fiscal year-end processes, reporting, financial research, and special projects as assigned.
- Research transaction histories and provide supporting documentation for internal and external inquiries.
- Maintain internal controls, safeguard confidential financial information, and provide professional customer service.
- Provide backup support for Business Office and Accounting Department functions and perform other related duties as assigned.
Minimum Qualifications
- High school diploma or equivalent required; additional coursework or training in accounting, bookkeeping, business, or a related field preferred.
- Experience in cash handling, invoicing, accounts receivable, bookkeeping, accounting, banking, or other financial transactions preferred.
- Demonstrated attention to detail, accuracy, and strong organizational skills, with the ability to maintain the confidentiality of financial information.
- Ability to prepare invoices, maintain financial records, research account activity, identify discrepancies, manage multiple priorities, and meet established deadlines.
- Effective written and verbal communication skills, with the ability to provide professional customer service while working independently and collaboratively as a member of the Accounting Department.
Preferred Qualifications
- Previous experience in accounting, bookkeeping, cashiering, invoicing, billing, accounts receivable, or other related financial functions.
- Experience preparing invoices, processing payments, and monitoring outstanding receivables.
- Experience with third-party, contract, or institutional billing processes.
- Experience researching, analyzing, and resolving customer account discrepancies.
- Experience working with computerized accounting, accounts receivable, or financial management systems.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience working in a college, university, governmental, or other public-sector accounting environment preferred.
- Knowledge of basic accounting principles, financial recordkeeping, and internal controls.
- Associate's degree in accounting, business, or a related field preferred.
Annual Salary Hiring range Work Hours
Posting Detail Information
Posting Number P00582P Job Open Date Quick Link for Internal Postings https://jobs.odessa.edu/postings/15440
Supplemental Questions
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Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
- Transcripts
Optional Documents