Job Description
Position Summary
This Coordinator oversees all accounts payable and procurement activities for this large and complex school operating budget supporting our school district of over 12000 learners and 2000 employees. Working within the Finance Department, this position serves as a key point of contact for vendors, school, and department staff, and external partners while maintaining adherence to District, Town, State, and grant requirements. This Coordinator is expected to play an essential role in crafting and supporting efficient purchasing processes, maintaining accurate financial records, and contributing to the Districts overall fiscal integrity and operational effectiveness. This position reports directly to the Chief Financial Officer and is expected to run an efficient, effective, and compliant accounts payable and procurement function while providing critical support in the budget process with accurate forecasting and effective audit supports.
Job Goal
Manage and support the Districts accounts payable and procurement functions to ensure accurate, timely, and compliant processing of financial transactions and purchasing activities in alignment with District policies, procedures, and mission.
Essential Job Functions and Responsibilities
• Process and coordinate accounts payable and purchasing transactions, including invoices, purchase orders, credit card activity, reimbursements, and related financial documentation in accordance with all regulatory requirements. • Verify the accuracy of transactions, including proper coding, approvals, and compliance with District, Town, State, and grant requirements. • Prepare check runs, ACH transactions, reconciliations, journal entries, and month-end financial reports as required. • Maintain vendor records, correspondence, and supporting documentation, research, and resolve discrepancies in a timely and professional manner. • Support procurement activities by coordinating purchase requisitions, monitoring compliance, and assisting departments with purchasing needs. • Maintain organized financial records in accordance with retention schedules and audit requirements. • Provide administrative and operational support to the Finance Department and collaborate with other departments as needed. • Prepare and file all required tax documents accurately and timely.
Reports
This position reports directly to the Assistant Finance Director but is required to collaborate closely with the Senior Accountant to provide information critical to forecasting and budget preparation, as well as audit participation and compliance with requests. The Administrative Assistant - Accounts Payable and Procurement provides clear directions, supervision, feedback, and evaluation to the Administrative Assistant.
Qualifications
• Bachelors Degree in Accounting, Finance, Business Administration, or a related field, highly preferred. • Five to Ten years of high-volume accounts payable experience required, progressively responsible experience in accounts payable and procurement preferred. • Experience in a school district, municipality, nonprofit, or other governmental entity preferred. • Working knowledge of Generally Accepted Accounting Principles (GAAP), internal controls, and public-sector purchasing practices. • Experience with financial accounting and workflow systems, Infinite Visions, Tyler, or similar platforms preferred. • Proficiency in Microsoft Office applications, particularly Excel and Google Workspace, ability, and willingness to learn new software as needed. • Strong organizational, analytical, time-management, and multitasking skills with attention to detail and accuracy. • High level of professionalism with the ability to maintain confidentiality and exercise sound judgment. • Excellent verbal and written communication skills with a strong customer service focus. • Ability to work independently with minimal supervision and collaboratively as part of a team in a fast-paced environment. • Willingness to attend professional development and training as directed.
Terms and Conditions
• 12-month position. • Full-time schedule, 35 hours per week. • This is a non-union position with an annual salary starting at $78,000 and commensurate with experience. • Access to all health and welfare benefits is included.
Application Procedure
Apply Online at www.danbury.k12.ct.us