Our client is seeking an experienced Accounting & Payroll Specialist to support multi-state payroll administration and day-to-day accounting operations. This individual will play a key role in ensuring accurate payroll processing, maintaining compliance with applicable regulations, and supporting core accounting functions including reconciliations, journal entries, and month-end activities.
Onsite | No Visa Sponsorship | Relocation Assistance: Limited
Please Note: Due to regulatory and customer compliance requirements, applicants must be authorized to work in the United States and meet applicable export control eligibility requirements.
Responsibilities:
Payroll Administration
- Prepare payroll-related journal entries and payroll reconciliations.
- Ensure compliance with federal, state, and local payroll regulations.
- Support payroll tax reporting, year-end processing, and W-2 preparation.
- Maintain accurate payroll information within payroll, HRIS, and ERP systems.
- Handle off-cycle payrolls, manual checks, and payroll corrections as needed.
- Process full-cycle, bi-weekly payroll for employees across multiple states and locations.
- Process garnishments, child support orders, tax levies, and employee benefit deductions.
- Review and validate employee time records, payroll adjustments, deductions, and related data.
Accounting Support
- Prepare and post journal entries.
- Research and resolve accounting discrepancies.
- Support accounts payable and accounts receivable functions.
- Assist with month-end close activities and financial reporting.
- Assist with general ledger maintenance and account reconciliations.
- Partner with Finance and HR teams to ensure accurate financial and payroll records.
Qualifications (Must-Haves)
- High school diploma or equivalent required.
- Minimum 3 years of multi-state payroll experience.
- Experience independently managing full-cycle payroll.
- Minimum 3 years of hands-on payroll processing experience.
- Proficiency with payroll systems, HRIS platforms, and Microsoft Excel.
- Experience with general ledger accounting, journal entries, and account reconciliations.
- Knowledge of payroll tax regulations, wage and hour laws, and payroll compliance requirements.
- Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
Preferred Skills:
- Exposure to ERP systems.
- AP/AR and month-end close experience.
- Experience supporting multi-location organizations.
- Manufacturing or industrial environment experience is a plus.
Benefits & Perks:
- Paid Time Off
- STD and LTD
- FSA and EAP
- Retirement Savings
- Annual bonus eligibility
- Sick time and holidays
- Medical, Dental, and Vision
- Company-paid insurance programs