Accounting & Payroll Specialist

We are seeking an experienced, detail-oriented Payroll & Accounting Specialist to join a growing manufacturing organization in City of Industry, California.

This role combines full-cycle, multi-state payroll administration with general accounting and financial reporting responsibilities. The ideal candidate will have a strong understanding of payroll compliance, accounting processes, and financial systems, along with exceptional accuracy and organizational skills.

Key Responsibilities

Payroll Administration

• Manage full-cycle, biweekly payroll processing across multiple locations and states.
• Review timecards, attendance records, employee information, and payroll adjustments.
• Process manual checks, off-cycle payments, garnishments, tax levies, and benefit deductions.
• Ensure compliance with federal, state, and local payroll regulations.
• Reconcile payroll reports and prepare payroll-related journal entries.
• Coordinate payroll tax filings, W-2 processing, and year-end reconciliations.
• Maintain accurate payroll records within payroll, HRIS, and ERP systems.
• Investigate and resolve payroll discrepancies.

Accounting & Financial Support

• Assist with general ledger maintenance, account reconciliations, and journal entries.
• Support accounts payable and accounts receivable operations.
• Participate in month-end closing and financial reporting.
• Assist with preparation and review of profit and loss statements.
• Support budgeting, financial analysis, and management reporting.
• Research and resolve accounting discrepancies.
• Collaborate with Finance, HR, and Operations to maintain accurate financial records.

Required Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of relevant payroll and accounting experience.
• Experience processing multi-state payroll.
• Knowledge of federal and California payroll laws and wage and hour regulations.
• Understanding of general ledger accounting, reconciliations, and journal entries.
• Experience with payroll software, HRIS, and ERP systems.
• Proficiency in Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and meet strict payroll deadlines.

Preferred Qualifications

• Experience in manufacturing or industrial environments.
• Familiarity with accounts payable, accounts receivable, and month-end closing.
• Experience supporting payroll audits, tax reporting, and financial analysis.