Accounting, Accounting Close, Accounting Software, Accounts Payable, Accounts Receivable Processing, Administrative Skills, Billing, Business Administration, County Ordinances, Data Entry, Detail Oriented, Documentation, File Maintenance, Finance, Financial Reporting, High School Diploma, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Spreadsheets, State Laws and Regulations, Team Player, Telephone Skills, Time Management
Job Summary
We are seeking a motivated and detail‑oriented Entry‑Level Accounting Administrative Assistant to support our accounting department in Pasadena. This role is ideal for someone starting their accounting or finance career and eager to gain hands‑on experience in general accounting, administrative support, and office operations.
Key Responsibilities
- Provide administrative support to the accounting team
- Assist with data entry for invoices, expenses, and financial records
- Organize, scan, and maintain accounting files and documentation
- Support accounts payable and accounts receivable processes
- Reconcile basic financial reports and assist with monthly close tasks
- Answer phones, respond to emails, and route inquiries appropriately
- Maintain confidentiality of financial and company information
- Assist with general office and clerical duties as needed
Qualifications
- High school diploma or equivalent required
- Coursework or interest in accounting, finance, or business administration preferred
- Strong attention to detail and organizational skills
- Basic knowledge of accounting principles is a plus
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Strong data entry and numerical accuracy skills
- Ability to multitask and meet deadlines in a fast‑paced environment
- Professional communication and teamwork skills
Preferred Skills
- Basic Excel skills (spreadsheets, data tracking)
- Experience with filing, documentation, or administrative work
- Familiarity with accounting software (training provided)
- Willingness to learn and grow within the accounting field
Schedule & Compensation
- Monday - Friday, standard business hours
- Competitive entry‑level pay based on experience $20-25hr
- Opportunities for growth and professional development
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
U
Ultimate Staffing Services