Accounting & Finance Specialist Position Summary The Accounting & Finance Specialist supports the organization's financial operations by managing payroll administration and performing accounting, financial reporting, compliance, and operational finance functions. This position is responsible for ensuring accurate payroll processing, maintaining financial records, preparing reconciliations, supporting budgeting activities, and assisting with audits and financial reporting requirements. Working collaboratively with Human Resources, department managers, the organization's external governmental accounting partner, billing administration team, third-party ambulance billing vendor, and external auditors, the Accounting & Finance Specialist helps ensure accuracy, integrity, and compliance of financial information. This position also provides backup support for Accounts Payable and Accounts Receivable functions to maintain continuity of finance operations. The successful candidate will demonstrate exceptional attention to detail, strong analytical and organizational skills, effective communication abilities, and the ability to maintain confidentiality while supporting the organization's mission of providing exceptional emergency medical services. Essential Duties and Responsibilities Payroll Administration - Administer biweekly payroll processing for approximately 120 employees accurately and in accordance with established timelines.
- Maintain payroll records, deductions, benefit elections, leave balances, garnishments, and related documentation.
- Review payroll reports to identify discrepancies and coordinate resolutions with Human Resources.
- Ensure payroll activities comply with federal, state, and local regulations, organizational policies, and reporting requirements.
- Prepare payroll reports, tax documentation, and assist with year-end payroll activities, including W-2 processing.
- Maintain payroll records in accordance with applicable record retention requirements.
Accounting & Financial Operations - Maintain accurate accounting records and supporting financial documentation.
- Prepare account reconciliations, journal entries, and supporting financial schedules.
- Process employee reimbursements and ensure appropriate supporting documentation is maintained.
- Assist with monthly and year-end financial close processes.
- Maintain organized financial records to support reporting, compliance, and audit requirements.
- Assist with maintaining effective accounting procedures and internal controls.
- Provide backup support for Accounts Payable and Accounts Receivable functions during employee absences or periods of increased workload.
Budget, Reporting & Audit Support - Assist with preparation of the annual operating budget and supporting financial schedules.
- Monitor budget activity and prepare financial reports, analyses, and supporting documentation.
- Coordinate audit requests and prepare documentation for external auditors.
- Provide financial information and records to the organization's external governmental accounting partner.
- Assist with financial reporting, analysis, and other accounting functions under the guidance of the organization’s accounting partner.
Revenue Cycle & Compliance Support - Collaborate with the billing administration team and third-party ambulance billing vendor to support revenue cycle operations.
- Monitor reimbursement activity and assist with financial reporting related to ambulance billing.
- Assist with Medicare, Medicaid, and other governmental reporting requirements.
- Support reimbursement audits, compliance reviews, and documentation requests.
- Identify opportunities to improve financial reporting processes, procedures, and operational efficiency.
General Responsibilities - Maintain confidentiality of payroll, financial, personnel, and other sensitive organizational information.
- Prepare reports, spreadsheets, reconciliations, and other financial documentation.
- Participate in cross-training initiatives to support continuity of finance department operations.
- Assist with special projects and perform other related duties as assigned.
Qualifications Required Education - Bachelor’s degree in accounting, Finance, Business Administration, or a related field required.
Required Experience - Five (5) years of progressively responsible experience in accounting, finance, payroll, or a related field.
- Experience administering payroll for businesses with more than 100 employees.
- Experience preparing reconciliations, journal entries, financial reports, and supporting schedules.
- Experience using accounting software such as Sage Intacct, payroll systems, Microsoft Excel, and Microsoft Office.
- Ability to learn and provide backup support for Accounts Payable and Accounts Receivable functions.
Preferred Qualifications - Experience working in local government, special districts, public safety, healthcare, or EMS organizations.
- Experience with Medicare, Medicaid, medical billing, or healthcare revenue cycle operations.
- Certified Payroll Professional (CPP) designation or Fundamental Payroll Certification (PFC).
Knowledge, Skills & Abilities - Knowledge of payroll administration, accounting principles, financial reporting, budgeting processes, and internal controls.
- Working knowledge of Accounts Payable and Accounts Receivable processes.
- Strong analytical, organizational, and problem-solving skills.
- Exceptional attention to detail and accuracy.
- Ability to prioritize work, manage multiple assignments, and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and perform work with a high degree of professionalism and accuracy.
- Proficiency with Microsoft Excel, Microsoft Office, payroll systems, and financial management software.
- Ability to establish and maintain effective working relationships with employees, leadership, auditors, vendors, billing partners, and external service providers.
Working Conditions This is an onsite position, performed primarily in a professional office environment. The position requires extended computer and desk work, with occasional meetings, training, or organizational events outside normal business hours. Lifting Requirements Exerting up to 20 pounds of force occasionally, and/or to 10 pounds frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements exceed those for sedentary work. Pre-Employment Testing and Screening Final candidates will be required to successfully complete post-offer, pre-employment testing and screening in accordance with applicable federal and state law. These requirements may include: - Job-related physical ability testing designed to evaluate the ability to perform essential job functions
- Post-offer medical examination, conducted in compliance with the Americans with Disabilities Act (ADA) and required of all candidates entering this job classification
- Drug and alcohol screening, as permitted by law
- Background investigation, including criminal history and motor vehicle record review
Compensation - Compensation:This is a salaried, exempt position in accordance with the Fair Labor Standards Act (FLSA). The salary range for this role is $71,901.44–$101,181.60 per year, based on full-time employment. The starting salary will depend on qualifications such as skills, experience, education, and certifications.
Benefits Include - Defined benefit pension plan and 457 deferred compensation plan with graduated employer match.
- Medical, Dental, and Vision.
- Employer-paid life insurance.
- Employer paid short-term and long-term disability insurance.
- Paid holidays and Paid Time Off.
CLOSING DATE: September 27, 2026 Equal Employment Opportunity (EEO) Statement The Employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, genetic information, marital status, veteran status, or any other status protected by applicable federal, state, or local law. Thompson Valley EMS is a 3rd service EMS agency operated by an Independent Health Services District. We are the only Prehospital ALS Providers within our district and maintain a positive and collaborative relationship with partnering BLS Fire-Response and Law Enforcement agencies. Our standards of care are patient focused and guided by ethics, compassion, and evidence-based guidelines. Protocols are developed for and by TVEMS employees to remain relevant and progressive
|