Accounting, Finance & Administration Manager

Responsibilities

Accounting, AR and Cash Flow

• Personally own and complete the monthly financial close
• Prepare journal entries, accruals, reconciliations, financial statements, and supporting schedules
• Maintain an accurate general ledger and organized financial records
• Coordinate inventory, WIP, job-costing, and manufacturing-accounting entries
• Personally build and update the weekly cash-flow forecast
• Own customer invoicing follow-up, AR reporting, collections, and cash-receipt forecasting
• Prepare weekly reporting for the President covering cash, collections, tax liabilities, and upcoming obligations
• Complete bank, payroll, credit-card, and balance-sheet reconciliations
• Administer Ramp, including cards, spending limits, receipts, coding, approvals, and expense compliance
• Support budgeting, forecasting, audits, lender reporting, and accounting-cleanup projects
• Identify discrepancies, cash risks, and control failures and drive them to resolution

Routine AP processing and vendor-payment inquiries are handled separately. This person will maintain visibility into upcoming disbursements for cash-flow planning but will not serve as the primary vendor-inquiry desk.

Tax and Compliance

• Personally maintain the company’s tax and compliance calendar
• Track federal, state, local, payroll, sales-and-use, property, and other tax liabilities
• Prepare the underlying schedules, reconciliations, records, and payment information required for tax filings
• Coordinate technical filings and tax positions with the company’s outside CPA
• Track tax notices, filings, payment plans, deadlines, and payment confirmations through completion
• Provide the President with clear reporting on current and upcoming tax liabilities
• Maintain licenses, permits, registrations, insurance certificates, and renewal requirements

HR, Payroll and Benefits

• Personally administer Rippling and maintain accurate employee records
• Process payroll inputs, timekeeping, PTO, deductions, reimbursements, and employee changes
• Manage benefits enrollment, termination, employee questions, and carrier coordination
• Complete onboarding, offboarding, background checks, I-9s, employee documentation, equipment, and systems access
• Maintain confidential personnel files, handbook acknowledgments, job descriptions, and training records
• Manage the HR inbox and respond to routine employee questions
• Coordinate workers’ compensation, leave, and required employment documentation
• Prepare offer letters and coordinate recruiting administration and interview scheduling
• Work with the company’s HR consultant on investigations, employee relations, discipline, terminations, and complex California compliance matters

Office and Executive Administration

• Serve as a trusted administrative liaison directly to the President
• Personally manage office records, mail, supplies, subscriptions, access, equipment, and service providers
• Coordinate meetings, travel, visitors, internal communications, and executive-administration needs
• Create and maintain documented administrative processes, checklists, calendars, and reporting tools
• Follow up directly with employees regarding receipts, approvals, forms, paperwork, and deadlines
• Take loosely defined business problems, determine what needs to happen, and carry the work through completion
• Support special projects involving lenders, advisors, insurance, systems, and future acquisitions
• Build repeatable administrative systems that can eventually support additional Metal Solutions Holdings businesses
• Handle employee, financial, legal, ownership, lender, and acquisition information with complete confidentiality

Who Will Succeed Here

The right candidate:

• Is an individual contributor who wants to perform the work personally
• Does not require a large team, multiple assistants, or consultants to complete ordinary responsibilities
• Thinks like an owner and takes responsibility for outcomes
• Enjoys bringing structure to an entrepreneurial and evolving business
• Can move between detailed accounting work, employee administration, and broader business problems
• Is resourceful, responsive, persistent, and comfortable operating with limited supervision
• Communicates directly and raises problems before they become emergencies
• Exercises excellent judgment and maintains complete confidentiality
• Is willing to handle both high-level and routine work without ego

Desired Experience

• 7+ years of progressive accounting, finance, HR-administration, and business-operations experience
• Experience as an Administration Manager, Accounting Manager, Office and Accounting Manager, Assistant Controller, or small-company Controller
• Demonstrated ability to independently complete a monthly financial close
• Strong knowledge of financial statements, reconciliations, accruals, AR, collections, payroll, benefits, and cash forecasting
• Experience in manufacturing, construction, distribution, aerospace, or industrial services strongly preferred
• Familiarity with inventory, WIP, job costing, and manufacturing ERP systems
• Experience with QuickBooks, Ramp, Rippling, or comparable systems preferred
• Must be available to work onsite five days per week

This is an opportunity for a high-accountability operator who wants direct access to the President, visible responsibility, and the ability to build a critical function within a growing industrial platform.