Accounting Coordinator
Cleveland, OH | Part-Time
Comfort Systems USA Ohio is looking for a highly organized, detail-oriented Accounting Coordinator to support the day-to-day accounting and administrative operations of our Cleveland office.
This is a great opportunity for someone with experience in accounts payable, accounting support, bookkeeping, or a similar role who enjoys solving discrepancies, keeping records organized, and helping a busy team stay on track.
As the Accounting Coordinator, you will support accounts payable, vendor management, customer payment application, job-cost documentation, recordkeeping, and recurring accounting deadlines while working closely with accounting, purchasing, project teams, vendors, and customers.
What You'll Do
Accounts Payable & Vendor Support
- Process, code, and enter vendor invoices accurately and timely.
- Work with purchasing personnel and internal team members to resolve invoice, purchase order, pricing, coding, and documentation discrepancies.
- Set up new vendors and maintain required vendor and subcontractor documentation, including W-9s, certificates of insurance, and tax-exemption records.
- Review and reconcile vendor statements to identify missing invoices, unapplied credits, duplicate charges, and other discrepancies.
Accounts Receivable & Accounting Support
- Apply customer payments and checks accurately and timely.
- Assist with routine customer account and billing inquiries and provide supporting documentation as needed.
- Maintain accurate and organized accounts receivable records and reports.
- Support recurring accounting deadlines and month-end activities.
Project, Document & Office Support
- Maintain invoices, accounting records, and project documentation within SharePoint and other designated systems.
- Perform filing, scanning, document management, and record maintenance.
- Respond to routine accounts payable and accounts receivable questions from vendors, customers, and internal team members.
- Provide backup support to other accounting team members as needed.
- Assist with general office responsibilities, including answering the main phone line and door, sorting mail, and ordering office supplies.
What We're Looking For
- 2+ years of experience in accounts payable, accounting support, bookkeeping, or a related financial or administrative role.
- Strong attention to detail and the ability to identify, research, and resolve discrepancies.
- Excellent organization, time management, and follow-through.
- Ability to manage multiple priorities and recurring deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, including Word and Excel.
- Ability to learn new accounting systems, processes, and technology.
- Ability to appropriately handle confidential financial and business information.
Preferred Experience
Experience in any of the following is a plus:
- Accounts payable and vendor statement reconciliation
- Purchase orders and job costing
- Construction or project-based accounting
- Vendor compliance documentation
- Sales tax and tax-exemption documentation
- ERP or accounting systems
- SharePoint and electronic document management
Who Will Thrive in This Role
- Takes pride in accuracy and organization.
- Notices when something doesn't look right and takes the initiative to investigate.
- Follows through and doesn't let questions or discrepancies fall through the cracks.
- Works independently while remaining collaborative and responsive.
- Enjoys being part of a team and helping keep accounting and office operations running smoothly.
Compensation & What We Offer
- Hourly pay range of $21.00–$27.00 per hour, commensurate with experience, qualifications, and business needs.
- Part-time schedule, typically 20–25 hours per week.
- Training and professional development opportunities.
- A supportive, collaborative team environment.
- Opportunities for long-term career growth within Comfort Systems USA Ohio and the broader Comfort Systems USA network.
If you are detail-oriented, dependable, and enjoy being the person who keeps things organized and moving forward, we would love to hear from you.