Job Summary:
The Accounting Clerk I processes accounts payable and receivable transactions, maintains accurate financial records, resolves discrepancies, and provides general office support.
Pay Range: $17.00 - $22.00
Supervisory Responsibilities:
None
Duties/Responsibilities:
Accounts Payable
- Process invoices, issue payments, and maintain accurate records.
- Verify invoice coding and expense allocations.
- Reconcile accounts payable, prepaid expenses, credit card transactions, and related accounts.
- Research and resolve discrepancies.
- Respond to vendor, client, and employee inquiries.
- Records entry of, verifies documentation for, and distributes petty cash.
Accounts Receivable
- Record cash receipts, post transactions, and prepare bank deposits.
- Monitor outstanding invoices and follow up on overdue payments.
- Review and communicate payment shortages or discrepancies.
- Resolve billing disputes with clients and internal stakeholders.
- Assists with accounting records and ledgers by reconciling transactions.
- Process approved refunds and credits.
Office Administration
- Maintain the conference room, workroom, and shared office areas.
- Monitor and order office and break room supplies.
- Receive and distribute incoming mail and deliveries.
- Process outgoing mail and maintain postage levels.
- Submit work orders and coordinate office and equipment repairs.
- Schedule and oversee onsite vendors, including copier, printer, and phone service providers.
- Answer the main office phone and monitor voicemail.
- Assists with answering phone calls and customers at the counter when necessary.
- Support additional accounting and finance functions as needed.
Required Skills and Abilities:
- Excellent interpersonal and customer service skills.
- Must be able to learn other accounting software systems.
- Ability to maintain confidential and meticulous records.
- Excellent organizational skills and attention to detail.
- Must be reliable and extremely trustworthy.
- Strong analytical and problem-solving skills.
- Ability to function well in a high-paced environment.
- Proficient with Microsoft Office Suite or related software.
Education and Experience:
- High school diploma or equivalent.
- At least three (3) years related experience required.
- Experience with Quickbooks a plus.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- May require occasional bending, reaching, or standing to access files.